How to EXPORT an Academic Term from 25Live to CS using LYNX

Purpose: Use this document as a reference for how to use the Campus Solutions/25 Live LYNX Interface.

Audience: CS Room Reservation Staff and Functional Administrators

  1. Once the Academic Term has been imported into 25Live from CS and you have troubleshooted all the issues and have as assigned rooms to your all your classes using some of the tools in 25Live such as the Optimizer, you can now push over those room assignments back over to CS.  As a reminder, room locations (Facility ID's) is the only data element pushed over to CS.   It’s important to note that CS is your academic record and not 25Live.  Therefore any changes to the curriculum involving meeting patterns, faculty name, capacity, etc. should be made in CS.  You can use 25live to assign classroom space and that should be the only change to academic course information made in 25Live.
  2. The CS/25Live (LYNX) interface is hosted by CollegeNET and is designed as a conduit between CS and 25Live.  Log into the  https://lynx.collegenet.com/sbctct using your school assigned LYNX username and password.             
LYNX sign-in screen
  1. Once you are logged in, you will want to confirm there is a connection between CS and 25Live and can confirm this by seeing the APP OK in green near the System Health Monitor on the Home screen.
LYNX Home Screen
  1. After you have signed in and confirmed there is a connection, then you want to create an extract set.  You should go to the "More" hamburger menu Export to SIS drop down field and select Section Import and then select on the bottom New Extract Set.  It won't hurt to double check that you are in the "Export" section of LYNX and not the Import section.
LYNX Export Menu
LYNX Export New Extract Screen
  1. Once you click on the New Extract Set, you will be able to title the extract set with the quarter and term.  You will also need to select filter criteria.  You will need select the term code for the extract set and also your school institutional code (WA220, WA171, etc).
Selecting Criteria for Extract Set
  1. When you have Saved your criteria, you can click on the Back button and then select the extract set and then click on the Review and Export button.  There is no need to add Date Constraints to your Export Set.
Adding Date Exceptions
  1. The Review and Export process will bring up two screen.  The first screen will Review the data and confirm how many classes will be exported.  You will then get a Confirmation message confirming how many sections are being exported back to CS. The Export screen will break down the import into "chunks."  This could be 1-7 chunks depending on how large of school and how many classes are being exported.
Export Review Screen
Export Summary Page
Export Confirmation Message

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