How to IMPORT an Academic Term from CS to 25Live using LYNX

Purpose: Use this document as a reference for how to use the Campus Solutions/25 Live LYNX Interface.

Audience: CS Room Reservation Staff and Functional Administrators

  1. Once the Academic Term has been built or copied within Campus Solution (CS), the next task is to push that scheduling information for the term over to 25Live.  This is done through the LYNX interface.
  2. The CS/25Live interface (LYNX) is hosted by CollegeNET and is designed as a communication conduit between both programs.  However, it’s important to note that CS is your academic record and not 25Live.  Therefore any changes to the curriculum involving meeting patterns, faculty name, capacity, etc. should be made in CS.  You can use 25live to assign classroom space and that should be the only change to academic course information made in 25Live. 
  3. The interface pulls the class title, faculty name and e-mail, expected and registered head count, meeting patterns, and room assignments.  Each school will log into the same URL but will have it's own unique credentials.
  4. Log into the  https://lynx.collegenet.com/sbctc using your school assigned LYNX username and password.  Your SBCTC support person will have these credentials for you and will also have your interface configured and tested prior to providing you the credentials.              
LYNX Sign-In Page
  1. Once you are logged in, you will want to confirm there is a connection between CS and 25Live. This is confirmed by viewing the System Health Monitor.  You want the APP OK notification to be green on the Home screen.  You can also confirm that your SIS is Campus Solutions and your 25Live target is your school.
LYNX Home screen
  1. After you have signed in and confirmed there is a connection, then you want to create an Extract Set.  You should go to the "More" hamburger menu and Import to 25Live and then Section Import. 
LYNX More Menu
LYNX Section Import Menu Option
  1. Once you click on Section Import, your extract screen will appear. You will want to select New Extract Set. You will be able to title it with the quarter and term and other additional information.  Select the term code, institutional code (WA220, WA171, etc) and other filter criteria if necessary.
LYNX New Extract Screen
Selecting Criteria for Extract Set
  1. Once you have Saved your criteria, you can click on the Back button and then select the extract set you just created. Prior to actually selecting the Review and Import button, you want to create your Date Exceptions (constraints).  In the past you would add these on the Cabinet and Folder in the Admin tool but can now add them here in LYNX.  You can add your holidays and any other days you want to exclude classes from getting imported into 25Live.  In addition, if there was an unexpected closure and you wanted to add a makeup day, you can pick a specific day to get re-imported into 25Live on a different day.
Adding Date Exceptions
Adding a Date Contraint
Adding a Make-Up day
  1. Once you have added your term constraints, now you can select the Review and Import button.
Review and Import Extract Set
  1. The Review and Import process will bring up two screens.  The first screen will review the data and confirm how many classes will be imported.  Once you click on the Import to 25Live button, it will bring up a confirmation window that will break down the import into "chunks."  This could be 3-7 chunks depending on how large of school and how many classes are being imported.
Summary of Import class list
Confirmation of import process
Import process details
  1. The last step is to review your Import Messages.  You can do that in LYNX  under the "More" menu by selecting Utilities and Import/Export Messages or run the "Import Messages" report in 25Live to review and reconcile import issues such as conflicts, missing orgs, unrecognized locations, etc.
LYNX Import Messages

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