9.2 Create a Student Course Substitution

Purpose: Use this document as a reference for creating a student course substitution in ctcLink.

Audience: Student Records staff

You must have at least one of these local college managed security roles:

  • ZC AA Advisement Exceptions
  • ZD AA Advisement Exceptions
  • ZD AA Super User
  • ZZ AA Advisement Exceptions

You must also set these SACR Security permissions:

If you need assistance with the above security roles or SACR settings, please contact your local college supervisor or IT Admin to request role access.

Create a Student Course Substitution

Navigation: NavBar > Navigator > Academic Advisement > Student Advisement > Create Course Substitution

  1. On the Create Course Substitution search page, enter or look up the Student ID or Student Name.
  2. Select Search. The Create Course Substitution page will display.
Find an Existing Value tab
  1. If the student already has one or more substitutions, select View All see all of the substitutions applied to this student.
  2. To add a new substitution, select the add (+) button.  A blank record will display.

If the Course Substitution is a transfer course, select Transfer Courses from the drop-down box labeled *Course Source before selecting Search.

Create Course Sustitution
  1. On the Create Course Substitution page, enter a Long Description for the new substitution.
  2. Select the Search button for Select Course to select from a list of available substitute courses.  The Student Course Subs Search pagelet will display.
Create Course Substitution
  1. On the Student Course Subs Search pagelet, enter or look up the Subject Area.
  2. Select Search.  The Course Selection pagelet will display.
Student Course Subs Search
  1. On the Course Selection pagelet, select the course by clicking the checkbox icon.  The Create Course Substitution page will display.  
Course Selection
  1. On the Create Course Substitution page, select the Search button for Substitute to display the course for which you are assigning a substitute.   The Student Course Subs Search pagelet will display.
Create Course Substitution
  1. On the Student Course Subs Search pagelet, enter or look up the  Subject Area
  2. Select Search.  The Course Selection pagelet will display.
Student Course Sub Search
  1. On the Course Selection pagelet, select the course by clicking the checkbox icon.  The Create Course Selection page will display.
Course Selection
  1. On the Create Course Substitution page, review the substitution.
  2. Select the Save button to apply to the student.
Create Course Substitution

To View the Approved Course Substitution

You must have at least one of these local college managed security roles:

  • ZD AA Super User
  • ZZ AA Advisement Reports

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

Navigation: NavBar > Navigator > Academic Advisement > Student Advisement > Request Advisement Report

  1. Pull the student advisement report (see QRG on Producing an Academic Advisement Report)
  1. You will see the Substituted course in place of the required course.
  2. Select the Note link to view the note.
Notes link
  1. The Notes page will display the Long Description created in step 5 above.
Advisement Report
  1. Process complete.

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