Retirement Fields

Purpose:  Review and update of retirement fields in ctcLink.

Audience:  HCM Administrator.

You must have at least one of these local college managed security roles:

  • ZD Benefits Enrollment Inquiry
  • ZC Benefits Enrollments

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

Retirement Fields

Navigation:   Benefits > CTC Custom > Retirement Fields

  1. The Retirement Fields search page displays.
  2. On the search page, enter the desired value into the EMPL ID field.
  3. Select the Search button.
Retirement Fields search page
  1. The Retirement Fields page displays. The following fields are supplied on this page for manual entries:
    • Effective Date
    • TIAA/CREF Mode - (do not use)
    • Retiree Type
    • DRS Option
    • DRS Option Date
    • Ret Deduction Ind - (do not use)
    • Prior RET Plan - (do not use)
    • Retirement Plan Effective Date
  2. If an employee is not enrolled in a retirement plan, then all fields will display on this page as blank, with the exception of the Effective Date which displays current date.
  3. If an employee who has been enrolled in a retirement plan is terminated, the Current Retirement Plan field does not display any value.
  4. Manual entry on this page is required for a newly DRS retirement eligible employee to capture the employee's retirement plan selection and the date on which this selection has been made.
  5. Additionally, this page requires a manual entry for an employee who is a return to work DRS retiree.

NOTE: Retirement Fields page needs to be maintained for accurate downstream reporting to DRS.

Retirement Fields page
  1. Refer to Dates on Retirement Plan Pages QRG.

Section 1 - Review of Existing Retirement Values that Load from Retirement Plans Page

Navigation:   Benefits > CTC Custom > Retirement Fields

  1. The Retirement Fields search page displays.
  2. On the search page, enter the desired value into the EMPL ID field.
  3. Select the Search button.  
Retirement Fields search page
  1. The Retirement Fields page displays.
  2. The Effective Date field displays the current date.
  3. The Current Retirement Plan displays results if an employee is currently enrolled in a Retirement Plan.
Retirement Fields page

NOTE: Do not complete/make changes to this page for a newly eligible DRS enrollee until employee makes a DRS plan selection with your institution. Rate choice is a benefit rate selection, however, it does not constitute a plan selection.

Section 2 - Update of Retirement Fields Page to Reflect DRS Plan Selection

NOTE: Update to DRS Option/DRS Option Date fields need to coincide with payroll processing cycle to which the update applies.

Navigation:   Benefits > CTC Custom > Retirement Fields

  1. The Retirement Fields search page displays.
  2. Enter the desired value into the EMPL ID field.
  3. Select the Search button.  
  1. The Retirement Fields page displays.
  2. Verify Current Retirement Plan value.
  3. Populate the following fields on this page to capture employee's DRS Retirement Plan Choice and Date on which this selection was made:
    • Effective Date - This date is the Deduction Begin Date on Retirement Plans Page
    • TIAA-CREF Mode - (do not use)
    • Retiree Type - (used only when completing this page for DRS retirees returning to work)
    • DRS Option - Select appropriate PERS/TRS plan value
    • DRS Option Date - Select the date on which the PERS/TRS plan selection has been made by employee (date the employee signed the DRS Plan Enrollment form)
    • Ret Deduction Ind - (do not use)
    • Prior RET Plan - (do not use)
    • Retirement Plan Effective Date - This date is the Election Date on the Retirement Plans Page
  4. Select the Save button.  
Add new Effective Date page

Effective Date on Retirement Fields page = Deduction Begin Date on the Retirement Plans page.

Retirement Plan Effective Date on Retirement Fields page = Election Date on Retirement Plans page.

Section 3 - Update of Retirement Fields Page to Reflect Retiree Type. This section is applicable to DRS Retirees Who Return to Work Only.

Navigation:   Benefits > CTC Custom > Retirement Fields

NOTE: When making retiree type updates in Retirement Fields page for retirees who move from, for example, retirement ineligible (99) to retirement eligible (98) position, always override data setup in this page to reflect updated status instead of adding a new data row.

  1. The Retirement Fields search page displays.
  2. Enter the desired value into the EMPL ID field.
  3. Select the Search button.
  4. The Retirement Fields page displays.
  5. Populate the following fields on this page to capture Retiree's Type Code:
    • Effective Date - Use employee's hire date as the Effective Date
    • TIAA-CREF Mode - (do not use)
    • Retiree Type - use one of the following Retiree Types:
      • 97 = TRS Plan 1 Retirees
      • 98 = All retirees who work in DRS eligible positions
      • 99 = All retirees who work in DRS ineligible positions
    • DRS Option - (do not use)
    • DRS Option Date - (do not use)
    • Ret Deduction Ind - (do not use)
    • Prior RET Plan - (do not use)
    • Retirement Plan Effective Date - (do not use)
  6. Select the Save button.
Retirement Fields page with Retiree Type selected as 98 Eligible PERS or TRS2/3

End of procedure.

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