R-266 PTF Benefits Eligibility Report

Purpose: Use this document as a reference for using the custom reports for part time faculty benefits information in ctcLink.

Audience: Benefits Administrator

You must have at least one of these local college managed security roles:

  • ZD Benefits Reporting

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

NOTE: This report will total all FWL FTE’s from both Job and FWL to generate one totaled FTE.  Any jobs in Job Data that have an EMPL CLASS of Part Time Faculty will not be considered for Job purposes (as they are being taken from FWL), but any other Job Data that contains an EMPL CLASS outside of that will be added in.

For instance, if a PTF employee has three jobs, 2 of them with an EMPL CLASS of Part Time Faculty and one with an EMPL CLASS of Hourly, then it will add the FTE from FWL which contains the Contract Types that have the Benefit Eligibility box checked in FWL but will also add the Hourly Job’s Job Data FTE.

This means for PTF to correctly be represented on this report, all non-PTF EMPL CLASS Jobs must have a correct FTE maintained in Job Data.

Part Time Faculty Benefit Eligibility Report

Navigation: Benefits > CTC Custom > CTC Reports > PTF Benefit Eligibility Report

  1. The PTF Benefit Eligibility Report search page displays.
  2. If you have run this process or report in the past, select the Find an Existing Value tab to enter an existing Run Control ID and click the Search button. If this is the first time running this process or report, select the Add a New Value tab to create a new Run Control ID and click the Add button.
    • NOTE: It is important to note that Run Control IDs cannot be deleted. Do not include spaces in your Run Control. We encourage the Run Control ID to have the same process naming convention but unique to the step; because of this, including your institution code and a short process description in the Run Control ID is recommended--e.g., WA220_ADM_FYR_5 (Institution, Process).
  1. The PTF Benefit Eligibility Report page displays.
  2. Select the Company Code using the lookup field.
  3. Use the radio buttons to select one of the following conditions (separate runs must be performed for each condition):
    • PTF employees listed as Eligible but should be ineligible
    • PTF employees listed as Ineligible but should be eligible
    • PTF employees listed as Ineligible but may be eligible
  4. Select the Run button.   
PTF Benefit Eligibility Report
  1. The Process Scheduler Request page displays.
  2. Make sure the Format Type = PDF.
  3. Select the OK button.
  4. Please refer to the Process Scheduler Request steps for further instructions.
  5. Select the Report Manager link.
  6. Please refer to the Report Manager steps for further instructions and complete the process.

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