Using Enrollment Requirement Groups for Linked Classes (Co-Requisites)

Purpose: Use this document as a reference for using enrollment requirement groups for co-requisites in ctcLink.

Audience:  Staff building Enrollment requirements.

You must have at least one of these local college managed security roles:

  • ZC CM Enrollment
  • ZD CM Enrollment
  • ZZ CM Local Configuration

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

Requisites prevent students from entering classes if they do not meet specific requirements. They are attached to courses in the Course Catalog and carry on to classes scheduled for each term. Students who do not meet these requirements are not allowed into classes.

Enrollment Requirement Groups are connected at the course or class level for prerequisites,  co-requisites, anti-requisites, etc. A co-requisite is both a co-requisite and a prerequisite. 

Users can use enrollment requirements groups to set up co-requisites in PeopleSoft. A co-requisite requires students to enroll in cross-subject courses in a single enrollment transaction. To accomplish this in PeopleSoft, you will create two enrollment requirement groups placed in each class. Example: The college wants students to enroll in ENGL& 101 and CMST& 210 in the same term. For co-requisites, a previously completed course will satisfy the requirement.

The query QCS_CM_LINK_CLASS_REVIEW is helpful when verifying the requisites created and troubleshooting when students attempt to enroll in classes with requisites associated with them. Click the link to view an example of the following:

Example Business Process:

  1. Run the query with the "All Assoc w/ERG" checkbox checked. Use the optional class number prompts to include the sections you plan to link but have not yet. This will return the information you need to complete the lines for the ERG (Course ID and class association number).
  2. Identify the ERGs currently used for section-level linking. You may need or want to create a new ERG, or you may be able to reuse an existing ERG from a previous term/academic year. If you build a new ERG, you will not have an ERG number to enter on the Class Associations page until you save the new ERG.
  3. Enter ERG on the Requirement Group tab under Class Associations for the new classes you intend to link. You can use the "Edit Asscn" link to direct you to the Adjust Class Associations page.
  4. Re-run the query. ERG column should populate. Ensure the correct class numbers are listed in the "Class numbers on ERG" column.
  5. Edit ERG to confirm that section-level data are correct (course ID, term, and association number) on the appropriate ERG row.
  6. Re-run the query. ERG Course ID, ERG Term, and ERG Association should populate.

Expected Business Process for Troubleshooting:

  1. Run the query with the class numbers you want to review at the class number prompts. Uncheck the "All Assoc w/ERG" box.
  2. Verify that all columns have been filled with the appropriate data.
  3. Make sure to see if anyone has successfully enrolled in the classes.
Use Enrollment Require Groups for Linked Classes

Navigation: Curriculum Management > Enrollment Requirements > Enrollment Requirement Groups

  1. The default option is Find an Existing Value. Requirements are date driven and match up with term begin dates.
  2. Enter or look up the Academic Institution by selecting the looking glass. Select Search to view existing values.
  3. Click the Add a New Value tab to add a new Enrollment Requirement Group.
  4. Enter or look up the Academic Institution by selecting the looking glass.
  5. Select the Add button.
Course Requisite Tab
  1. On the Course Requisite tab, enter information into the following fields:
  2. Effective Date: Recommended to use 1/1/1901 for Enrollment Requirements.
  3. Status: Mark as Active.
  4. Description fields: The Description and Long Description will display to students on catalog and class searches. Give specific details for students on these descriptions regarding the required co-requisites course (e.g., Prereq for Subject Catalog Nbr). IMPORTANT:  For Long Description:  this information will be included in a pop-up error if the student tries to enroll in only one of the linked classes.
  5. Academic Institution: Input college code.
  6. All other fields are optional.
Requisite Parameters Tab
  1. The Requisite Parameters tab is optional.
  2. Enter the information that should be used for the overall requirement that applies to all course requisite lines in the Requisite Detail tab (all fields on this page are optional). For example, if the student must have an overall Minimum GPA or Minimum Cumulative Units in addition to items indicated on other tabs. The Connector Types - AND/OR sets the default connector between line items in the Requisite Detail tab.
Requisite Detail

Associated class numbers are set at the schedule level; if a specific class number/section is identified, the class MUST be identified with a unique class association number.  If the same associated class number is used on multiple class sections, the Enrollment Requirement Group will require the student to enroll in all sections with that associated class number.

  1. This is where you select the courses, enrollment requirements, or conditions that will be used as a prerequisite or co-requisite for the course/class.
  2. If linking a specific class section for a particular term, this can be done by adding the Term and Associated Class numbers.
  3. Select the plus icon [+] or minus [-] to add or remove additional line items.
  4. Once you add another line, you will get a drop-down with "And" or "Or." Adding an "And" connector requires the student to choose both classes to enroll successfully. If there were three classes that the student needed to take, click the plus button again and add the third class with an "And."
  5. In Learning Communities, students can choose between ENGL& 101, 102 or 235, and ENGL& 111 or 254. If the student chooses one class from each group (the groups are separated by the "And" connector), they can enroll.

Video Tutorial

The video below demonstrates the process actions described in the steps listed above. There is no audio included with this video. Select the  play button to start the video

View Tutorial Via Panopto

View the external link to Requisite Detail Tab - No Audio. This link will open in a new tab/window.

Requisite Detail Parameters Tab

This tab will give additional fields based on the group line type selected in the step above. For example, if the line item is a course, a specific number of units or GPA for that specified course can be added. This is not typically used with a co-requisite item UNLESS additional prerequisites are required.

  1. The Requisite Detail Parameters tab is optional.
  2. Select the Save button. Repeat the above steps to set up the Enrollment Requirement Groups that will be applied to the courses that will need to be taken concurrently.  
  3. Note the Requirement Group number generated at the top of the page.
Adjust Class Associations

You must have at least one of these local college managed security roles:

  • ZC CM Class Maintenance
  • ZD CM Class Maintenance
  • ZD FWL View Cnt Calc
  • ZZ CM Local Configuration
  • ZZ FWL Adjust Class
  • ZZ FWL Contract Calc

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

Users will now need to link these Enrollment Requirement Groups to the classes at the catalog or section levels.

Navigation:  NavBar > Navigator > Curriculum Management > Schedule of Classes > Adjust Class Associations

  1. The Adjust Class Associations search page displays.
  2. Enter the Search Criteria: Term, Subject Area, Catalog Nbr, Academic Career, Session, Course ID, etc.
  3. Select the Search button.
  4. The Search Results are displayed below the Search button.
  5. Select the appropriate course.
  6. The Adjust Class Associations page displays.
  7. Select the Class Requisites tab.
  8. For a particular class section, add the Enrollment Requirement Group to the Class Association page for each class. This is not at the catalog level.
  9. A co-requisite enrollment requirement group can be used in addition to one already set at the catalog level or by unchecking the Also Use Catalog Requisite box. This Enrollment Requirement Group will be used instead of the one identified at the catalog level.
  10. Students/Staff that do not enroll the student in both sections will get an enrollment error.
  11. Students will see the description from the Enrollment Requirement Group in the class detail on the class search. In cases with a catalog and a class requirement, both will show in the Enrollment Requirement information box, as shown below.
  12. Process complete.

The Waitlist Process runs for individual class sections.

  • Combined Sections. The waitlist process can enroll students into combined sections. However, the waitlist process assesses course by course and does not assess the combined section as a “set.” Karen shares this example: Let’s say Math 97, 98, and 99 are in a combined section. When the waitlist runs, it checks Math 97 first, then 98, and finally 99. The earliest waitlisted student for the set may have been waitlisted for Math 99; however, the waitlist will enroll any students for Math 97 or Math 98 before that student.
  • Co-Requistes. Classes set up as co-requisites can have waitlists; however, colleges must manage these waitlists manually. This is because the waitlist can’t facilitate enrolling a student into both sections simultaneously, which is required to meet the Enrollment Requirement.
  • Instructor Consent. Classes requiring Instructor Consent do not have waitlists.

Staff can override requisites if a student has permission to enroll in a class but does not meet the prerequisite using Enrollment Request or Quick Enroll pages. Additionally, you can provide students with Class Permissions to enroll using Self Service. For this purpose, generate Class Permissions with the Requisite checkbox checked.

Video Tutorial

The video below demonstrates the process actions described in the steps listed above. There is no audio included with this video. Select the play button to start the video.

View Tutorial Via Panopto

View the external link to Adjust Class Associations. This link will open in a new tab/window.

0 Comments

Add your comment

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.