9.2 Creating Multiple Course Components

Purpose: Use this document as a reference for building multiple component courses in ctcLink

Audience: Student Records staff.

You must have at least one of these local college managed security roles:

  • ZC CM Course Catalog
  • ZD CM Course Catalog
  • ZD CM Course and Class Inquiry
  • ZD CM Local Configuration
  • ZD FWL View Cnt Calc
  • ZZ CM Course Catalog
  • ZZ CM Local Configuration
  • ZZ FWL Contract Calc

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

Creating Multiple Components at the Course Catalog Level

In order to build classes with multiple components, you first need to build this information in the course catalog. For example, a Biology class is taught with a lecture and a lab component. These components must exist in the course catalog for the class to inherit them.

Navigation:  Curriculum Management > Course Catalog > Course Catalog

  1. The Course Catalog search page displays.  It defaults to the Find an Existing Value page
  2. Enter search criteria.
  3. Select Search.
  4. The Catalog Data page displays.
  5. Select Components.
  6. The Components page displays.  You can add and subtract Course Components in the Course Component section using the plus and minus signs just below the end of the Course Component bar (underneath Last.)
  7. Verify that the correct course components have been built for the course using the arrows on the Course Component bar to view each component by record number (1 of 2, for example.)
    1. SBCTC approved components include:
      • Lecture
      • Lab
      • Clinical
      • Independent Study
  8. Make certain that the Auto Create checkbox has been checked for each component, allowing the system automatically to create each component in the schedule of classes when you roll curriculum data. Choosing the Auto Create option for a course component automatically causes the system to add that component to the class schedule. If courses have a required component, such as a lab or lecture, click the Auto Create Component button on the  Schedule Entry page when scheduling the class section. The system automatically populates the schedule of classes pages with the appropriate component data for that class section. This saves data entry and ensures that one section for each required component has been scheduled.
  9. Confirm that the Graded, Primary Component is correct. Only one component can have a final grade.
  10. Instructor Weekly Contact Hours. Instructor Contact Hours and Attribute Units fields must be filled out as they are essential parts of the Faculty Workload process.
    1. If this is a non-credit bearing course, take the total contact hours and divide by 11 weeks and enter result.
    2. The sum of all various component hours should equal the total class hours.
    3. For credit-bearing courses, please refer to the SBCTC policy manual for contact hours to credit ratio policy guidelines.
    4. Institutions should not deviate or alter unless a full impact-analysis that includes consideration of FWL and consultation with State Board has been completed.
  11. Enter Attribute Units by selecting the drop-down list and selecting Units and enter the number of units in the field below it.
  12. Instruction Mode also needs to be entered for each component. Using the looking glass, you can view a list of the different Instruction Mode types and select one. (Distance education coding is defined here.) 
  13.  Attendance Type is required.  Choose from:
    1. Class meeting
    2. Conference
    3. Field trip
    4. Instructor consultation
    5. Study group
  14. At the bottom of the page, click Save.
  15. Process complete.
Course Catalog Find an Existing Value page
Catalog Data page
Components page
Components page


Alicia Preston

Does the graded component also need to be the enrolled component? Are there any guidelines regarding which component should be the graded component?

Tanjagay Martin

Hello Alicia, At the course level, colleges will decide what components are the graded components. Once you schedule the class, that is where you will determine what component is the enrollment component. In the situation of a Lecture/Lab, the lecture could have two labs. If the lecture is the graded component, the instructor would need to match two rosters of enrollment to one graded roster. The best practice is to set the graded component as the enrollment component.

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