9.2 Creating a Reserve Capacity Enrollment Requirement

Purpose:  Use this document as a reference for creating a reserve capacity enrollment requirement in ctcLink.

Audience:  Registration staff.

Reserve capacities are used to hold a specified number of seats in a class section in the class schedule. Colleges can use an enrollment requirement to identify the students that are allowed to enroll in the reserved seats.

Creating a Reserve Capacity Enrollment Requirement

Set Up and Assign Student Group(s)

The first step is to set up a Student Group that will be assigned to students that meet the requirement for the reserved class seats if the college is not using an existing student group.

Navigation:  NavBar > Navigator > Set Up SACR > Common Definitions > Student Group Table

  1. Use the Setting Up Student Groups QRG to set-up a new Student Group if needed.
Student Group(s) Table

Navigation:  NavBar > Navigator > Set Up SACR > Security > Secure Student Administration > User ID > Student Group Security

  1. Student Groups are controlled by security. Users must be given security to see specific Student Groups. Use the Student Group Security QRG for assigning Student Group security.
    1. Enter the User ID.
    2. Enter an Academic Institution.
    3. Select the Search button.
    4. Input Student Groups the user should have access to.
    5. If the user already has existing student groups, select the Add a New Row [+] icon on the right to add a new row.
    6. Use the Lookup Glass to find the desired Student Group in the left column.
    7. Select the Save button.
Student Group Security page

3. Assign Student Groups to individual students or in Batch.

  1. Follow  9.2 Defining Student Groups for Requisites QRG so that you can use the student group in an enrollment requirement.
Create Enrollment Requirement Group

Navigation:  NavBar > Navigator > Curriculum Management > Enrollment Requirements > Enrollment Requirement Groups

  1. Create an enrollment requirement group with a condition for the defined student group.
  2. Additional details on creating enrollment requirement groups can be found using the Creating Enrollment Requirement Groups QRG.
    1. Student Group vs. Student Groups--
      • Student Group (singular) includes the students in the student group
      • Student Groups (plural) excludes the students in the student group
Student Group
Add Requirement Group to the Reserve Cap on the Class Schedule

Navigation:  NavBar > Navigator > Curriculum Management > Schedule of Classes > Maintain Schedule of Classes

  1. Add the enrollment requirement group number in the class schedule to reserve capacity.
  2. Additional details on addition requirement groups for reserve capacity can be found using the Reserve Capacity - Class Building QRG.  
Reserve Cap tab
  1. Process complete.

2 Comments

Bre

For reserve capacity to work, do we also need to adjust the class association like when we add an enrollment requirement for each class?

Tanjagay Martin

Hi Bre, Reserve capacity is added under Maintain Schedule of Classes--separate from Enrollment Requirements. Reserve Capacity identifies a specific population of students and reserves seats in that specific class section.

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