ctcLink Reference Center9.2 Campus Solutions9.2 CS - Curriculum ManagementEnrollment Requirements9.2 Creating or Updating Course Lists for Enrollment Requirements

9.2 Creating or Updating Course Lists for Enrollment Requirements

Purpose: Use this as a reference for how to define course lists within ctcLink

Audience: Course Builders

You must have at least one of these local college managed security roles:

  • ZC CM Enrollment
  • ZD CM Enrollment
  • ZZ CM Local Configuration

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

Creating or Updating Course Lists

Navigation:  NavBar > Navigator > Curriculum Management > Enrollment Requirements > Enrollment Course Lists

  1. The Enrollment Course Lists search page displays.  It defaults to the Find an Existing Value tab.  In this example, we'll create a new list.
  2. Select Add a New Value.
  3. Course List defaults to all zeroes.  The Course List will be assigned a unique, permanent number after your new course list has been created and saved.
  4. Select Add.
Enrollment Course Lists Add a New Value tab
  1. The Course List Description tab displays.  Enter or edit the following information:
    1. Effective Date: it is recommended to use 1/1/1901.
    2. Status:  Leave as "Active".
    3. Description:  Enter a list description.
    4. Short Description:  Enter a short description.
    5. Long Description: This description allows additional details but is not seen when looking up the course list on other pages.
    6. Academic Institution:  Enter college code.
    7. Additional fields are optional .

Please be diligent and always confirm that you are working with your institution's data.

  1. Select the Course List Detail tab.
Course List Description tab
  1. The Course List Detail tab displays.  Enter or edit the following information:
    1. Course ID:  Enter the catalog ID for the course.
    2. Wildcard Indicator:  described in the next screenshot and step.
    3. Select Include Equivalent Courses if you want to include transferred in or courses set up in course equivalencies.
    4. Term (optional): If the student must complete the course in a specified term or else leave blank.
    5. Associated Class (optional): This must be used to identify a specific course in a specific term.
    6. Topic ID  (optional): If the course offers multiple topics, this can be used to specify the topic ID that must be completed.
Course List Detail tab
  1. If you want to include wildcard courses rather than a specific course ID, the fields available for wildcard definition will change.
  2. Select the Wildcard Indicator checkbox.
    1. Example: This would allow the users to input Subject only to include all ENGL& courses.
    2. Can also be used with wildcard character in the Catalog number. The example below shows this which would allow all ENGL& 100 level courses.
Course List Detail tab
  1. Select the Add a Row button [+] or Delete a Row button [-] to add or remove more courses or wildcards.
  2. Select the Course List Parameters tab.
Course List Detail page
  1. The Course List Parameters tab displays.  All fields are optional and allow you to specify more specific course details.
  2. Select Save.
Course List Parameters tab
  1. Note the updated Course List number.
Course List Parameters tab

If making edits to an existing course list select Fetch on the Course List Detail tab to view courses already assigned.

Course List Detail tab
  1. Process complete.


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