9.2 Rolling Course Catalog Changes to Schedule of Classes
Purpose: Use this document as a reference for rolling data from the course catalog to schedule of classes in ctcLink.
Audience: Class Scheduling staff.
You must have at least one of these local college managed security roles:
- ZC CM Course Catalog
- ZD CM Course Catalog
- ZD CM Course and Class Inquiry
- ZD CM Local Configuration
- ZZ CM Course Catalog
- ZZ CM Local Configuration
If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.
You also need to set the following SACR Security permission:
Navigation: NavBar > Navigator > Curriculum Management > Roll Curriculum Data Forward > Course Roll
Rolling Course Catalog to Schedule
Use the Course Roll page to select a course offering that is already scheduled, and if necessary to synchronize the sessions with the latest course catalog information.
- The Course Roll search page displays. Enter the appropriate search criteria:
- Academic Institution - institution code (e.g. WA171 for Spokane Community College).
- Term – enter or look up (e.g. 2147 for Fall 2014).
- Subject Area– enter or look up (e.g. ENGL for English).
- Enter additional search criteria to narrow results.
- Select Search.
- The Course Roll page displays.
- Compare the course catalog information on the top of the page with the Institution, Career, Term, Academic Group, Subject, Catalog, and Description (course title) values for the scheduled class sections listed in the Class Sections grid.
- If these values are different, select Course Roll to synchronize the scheduled class sections with the latest course catalog offering information. The system rolls the course catalog data down to the schedule of classes for each class section that is scheduled for the course during the term and session specified. The system processes the request and immediately displays the prospective changes to the schedule of classes results in the Class Sections grid.
- Review the results of the roll process. If the results are not as expected, do not save the page. Simply exit the page, and no update to the schedule of classes occurs. If the results are as expected, select Save to confirm and update the schedule of classes.
From the Course Roll page, you can update the following:
- Course Description (the class title)
- Subject
- Catalog Number
- Academic Group
- Career
Change units on the Adjust Class Associations page.
- Process complete.
Natalie Richie
Is there a list of what features of the course roll to maintain schedule of classes when we perform the course roll? We have transitioned to an annual schedule as a part of our Guided Pathways work which means we are building classes before the course changes are all made for the next academic year. We have found that credit changes do not roll to classes and have started the process of correcting... a list of what rolls/does not roll would be super helpful.
Tanjagay Martin
Hello Natalie, Thanks for asking such a great question. We added the requested information to the QRG. Thanks again! ~Tanjagay Martin | CS Core Functional Trainer