9.2 Notifying Students via Class Roster

Purpose: Use this document as a reference for how to send a notification to students on a class roster in ctcLink

Audience: Curriculum staff

Prior to cancelling a class, students on a class roster can be notified using the steps in this QRG.

Navigation:  NavBar > Navigator > Curriculum Management > Class Roster > Class Roster

Notifying Students via Class Roster

  1. The Class Roster search page displays.
    1. Enter the applicable Academic Institution, Term, Subject Area and Catalog Number or Class Number.
    2. Select Search.
Class Roster search page
  1. The Class Roster page displays.  Select students to notify.
    1. Check the box next to each student or select Select All.
    2. Select Notify Selected Students.

Students whose Name is not hyperlinked do not have an email address stored in the system. These students cannot be notified. No checkbox is available for these students.

Class Roster page
  1. The Send Notification page displays.  Fill out the notification fields.
    1. From: Your preferred email address is used as the From email. This cannot be changed.
    2. To: Your preferred email address is automatically populated in this field. This value can be changed or removed.
    3. CC: Add any additional email addresses that should be CC’d on this notification.
    4. BCC: The email addresses of all students selected from the roster will appear in the BCC field. Add any additional email addresses that should be BCC’d on this notification.
    5. Subject: Input the desired subject line.
    6. Message Text: Enter the desired cancellation message.
  2. When notification is ready to send, select Send Notification.
  3. Select Return to Class Roster.
Send Notification page
  1. The Class Roster page displays.  If applicable, notify waitlisted students of the cancellation.
    1. On the class roster page, use the *Enrollment Status drop-down box to select 'Waiting' students.
    2. Repeat steps 2 - 5 above.
Class Roster page
  1. To finish cancelling the class, follow the steps listed in Cancel Classes Using Schedule Class Meetings QRG.
  2. Process complete.

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