Grade Rosters and Grading
Purpose: Use this as a reference for which QRGs are necessary for opening, posting and tracking grades.
Audience: Student Records staff
ctcLink Reference Center
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Topics
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Course Catalog 17
- Searching for Courses
- Creating New Courses in the Course Catalog
- 9.2 Creating Multiple Course Components
- Making Updates to the Course Catalog
- 9.2 Rolling Course Catalog Changes to Schedule of Classes
- How to Inactivate a Course
- 9.2 Course Attribute Values Setup
- Adding Course Attributes and Values to Courses
- Course Eligibility for Financial Aid
- 9.2 Create Course Equivalency Group
- 9. 2 Creating Course Topics
- 9.2 Print Course Catalog
- 9.2 Course Pending Notification Set Up
- Course Catalog Best Practices
- PeopleSoft Coding for Basic Skills
- Updating a Course Grading Basis
- Fix a CIP for a Course
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Course Class and Fees 2
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Class Scheduling 21
- Schedule New Classes
- 9.2 Scheduling a Class with Multiple Components
- Making Class Updates
- Cancel Classes Using Schedule Class Meetings
- Copy the Prior Term's Schedule
- 9.2 Adding or Changing Course Attributes and Values on Classes
- Adding Textbook Information to a Class
- 9.2 Class Topics
- Creating Combined Sections
- 9.2 Combined Classes: Uncombining
- Viewing and Updating Class Enrollment Capacity and Status
- 9.2 Modifying Scheduled Class Meetings
- 9.2 Reserve Capacity - Class Building
- Resource Queue
- Notifying Students via Class Roster
- 9.2 Printing a Class Roster
- Printing Schedule of Classes
- 9.2 Adjust Class Associations
- Define Class Notes
- 9.2 Synchronize Class Enrollment Totals with Actual Enrollment
- Shared Courses in ctcLink
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Enrollment Requirements 19
- 9.2 Creating Enrollment Requirement Groups
- Enrollment Requirement Groups (Fluid)
- Creating Enrollment Requirements
- Enrollment Requirements (Fluid)
- 9.2 Creating or Updating Course Lists for Enrollment Requirements
- Enrollment Course Lists (Fluid)
- Using Enrollment Requirement Groups for Linked Classes (Co-Requisites)
- Set Up Student Milestones
- Create a Milestone for Enrollment Requirements
- 9.2 Define Milestone for Requisites
- Define Tests for Requisites
- Defining Student Groups for Requisite
- 9.2 Creating a Reserve Capacity Enrollment Requirement
- Defining Enrollment Requirement Conditions Using a Group or Plan Within a List of Possible Groups or Plans (Requisite Entity Groups)
- Creating an Anti-Requisite Across Terms
- 9.2 Using Grade Category for P and S Grade in Enrollment Requirement Group
- Enrollment Requirements - Q & A
- Troubleshooting Enrollment Requirements
- Updating Enrollment Requirements
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Facility and Event Information 2
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Student Alert 8
- Add or Remove Responders to a Student Alert Organization
- 9.2 Add or Remove Alert Organization Responder Groups for Routing Student Alert Notifications
- 9.2 Create a Student Alert Organization
- 9.2 Open and Close Student Alert by Adding a Date Range
- 9.2 Review a Student Alert on the Admin Notification Page
- Review a Student Alert
- Submit a Student Alert through Faculty Center
- 9.2 Submit a Student Alert through Advisor Homepage
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Grading 13
- Grade Rosters and Grading
- Generate Grade Roster - Batch
- Managing Individual Class Grade Rosters
- Change a Final Grade via Enrollment Request and Quick Enroll
- 9.2 Grade Forgiveness: Removing a Grade from GPA Calculations
- Posting Grades for Multiple Classes
- Remove Grade Roster Notes
- 9.2 Student Incomplete Page
- Running Grade Roster Report
- 9.2 Communications - Unsubmitted Grade Report Communication
- Correct a Grade Basis for a Non-Graded Individual Student via Enrollment Request and Quick Enroll
- Viewing the Grade Scheme Table
- Remove Grades via Block Enrollment
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Resources 11
- Course Catalog Best Practices
- Course Catalog - Catalog Data Video (9.0)
- Course Catalog - Component Video (9.0)
- Course Catalog - Course Fees Video (9.0)
- Course Catalog - Offerings Video (9.0)
- Curriculum Management Overview Video (9.0)
- Schedule a Class - Basic Data Video (9.0)
- Schedule a Class - Class Fees Video (9.0)
- Schedule a Class - Meetings Video (9.0)
- Schedule a Class - Tabs Video (9.0)
- Course and Class Navigation
Colors and button shapes may appear differently in QRGs compared to the live PeopleSoft environment, but functionality has not been affected by the latest PeopleTools upgrade. Please refer to the Fundamentals section of the Reference Center for images of several current system pages.
QRGs are intended to provide a quick walk-through for college staff performing a business process in ctcLink and do not necessarily provide a comprehensive explanation of all possible scenarios. Updates to Reference Center materials are made continuously, so please check back frequently for the most current information.
Other Resources
Welcome to ctcLink (Start Here!)
- Intro to ctcLink
- Onboarding Training Materials and Applications
- Fundamentals
- Crosswalks & Glossaries
- ctcLink Service Desk/Ticketing System
Process Alignment
- PAW Project Information
- Travel & Expenses PAW
- Employee Onboarding/Offboarding PAW
Resources
- 25Live (Software)
- Business Process Maps (LucidChart Flow Charts)
- Commonly Used Reports and Processes
- Data Services
- Governance
- ctcLink Enhancement Requests
- Legacy Access
- Megamation (Software)
- Navigation Paths
- PeopleSoft Security
- PMO - Project Information
- Testing (Current Activities)
- Training Videos
9.2 Campus Solutions
- 9.2 CS - Academic Structure
- 9.2 CS - Academic Advisement
- 9.2 CS - Admissions
- Apprenticeships
- CS Business Process Maps (Flow Charts)
- 9.2 CS - Campus Community
- CS - 3Cs: Comments, Communications and Checklists
- 9.2 CS - Continuing Education
- 9.2 CS Fundamentals
- 9.2 CS - Curriculum Management
- HighPoint Campus Experience (HCX)
- 9.2 CS - Student Records
- CS - Campus Solutions Resources
9.2 Finance
- 9.2 FIN - Finance Fundamentals
- 9.2 FIN - Finance Navigation Resources
- 9.2 FIN - Accounts Payable
- 9.2 FIN - Accounts Receivable
- FIN - Asset Management
- 9.2 FIN - Billing
- 9.2 FIN - Budget/Budgeting (Commitment Control)
- 9.2 FIN - Budget Security
- FIN - Delegations
- FIN - Travel & Expenses
- 9.2 FIN - General Ledger
- 9.2 FIN - Grants/Contracts
- FIN - Project Costing
- 9.2 FIN - Purchasing
- FIN - PBCS (Planning Budgeting Cloud Services)
- 9.2 FIN - Treasury - Cash Management
- 9.2 FIN - Finance Resources
- 9.2 FIN - Closing Periods and Years Procedures
- FIN Business Process Maps (Flow Charts)
9.2 Financial Aid
- FA - User Set Up
- FA - Student Access
- FA - Viewing Financial Aid Pages
- FA - ISIR Processing
- FA - Managing 3Cs
- FA - Financial Aid Term
- FA - Student Budgets
- FA - Packaging and Awards
- FA - SAP
- FA - Service Indicators/User Edit Messages
- FA - Disbursement
- FA - Pell
- FA - Loans
- FA - Return to Title IV
- FA - Federal and State Reporting
- FA - Reconciliation
- FA - Financial Aid Business Process Guides
- FA - Financial Aid Resources
9.2 Human Capital Management
- 9.2 HCM - Absence Management
- 9.2 HCM - Benefits
- 9.2 HCM - Faculty Workload (FWL)
- HCM Business Process Maps (Flow Charts)
- 9.2 HCM - HR Core
- 9.2 HCM - Payroll
- 9.2 HCM - TAM (Talent Acquisition Management)
- 9.2 HCM - Time & Labor
- 9.2 HCM - Human Capital Management Resources
9.2 Self Service
- 9.2 Faculty Self Service
- Financials Employee Self Service
- 9.2 HCM Employee Self Service
- 9.2 Manager Self Service
- 9.2 Student Homepage
- 9.2 Advisor Homepage
- 9.2 CS Staff Homepage
9.2 Student Financials
- SF - 1098-T's
- SF - Cashiering
- SF - Collections
- SF - General Ledger Interface
- SF - Payment Plans
- SF - Refunds
- SF - Running Start
- SF - Term Rollover and Fees
- SF - Third Party Contracts
- SF - Tuition Calculation
- SF - Student Financials Resources
Archived Project Materials
- Implementation Project Archives
- Local Configuration Guides Project Archives
- Testing Project Archives
Ami Karnosh
I have added grades, Approved, and Saved for my class. However, I am not seeing "Posted" anywhere on the Grader Roster page to know that they have indeed been recorded and posted. Any suggestions?
Tanjagay Martin
Hi Ami! Great question. Once Faculty approve their grade roster(s), Enrollment Services can run the batch grade post process. After grades are posted, the Approval Status field will be grayed out, and the word "Posted" will display to the right (of the Approval Status field). Thank you so much! ~Tanjagay Martin | CS Core Trainer
Theresa Stack
I am unable to understand how to post final grades, please point me in the right direction. Thank you, Theresa Stack (I am teaching OSH 230)