Grade Rosters and Grading
Purpose: Use this as a reference for which QRGs are necessary for opening, posting and tracking grades.
Audience: Student Records staff
ctcLink Reference Center
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Topics
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Course Catalog 17
- Searching for Courses
- Creating New Courses in the Course Catalog
- 9.2 Creating Multiple Course Components
- Making Updates to the Course Catalog
- 9.2 Rolling Course Catalog Changes to Schedule of Classes
- How to Inactivate a Course
- 9.2 Course Attribute Values Setup
- 9.2 Adding Course Attributes and Values to Courses
- Course Eligibility for Financial Aid
- 9.2 Create Course Equivalency Group
- 9. 2 Creating Course Topics
- 9.2 Print Course Catalog
- 9.2 Course Pending Notification Set Up
- Course Catalog Best Practices
- PeopleSoft Coding for Basic Skills
- Updating a Course Grading Basis
- Fix a CIP for a Course
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Course Class and Fees 2
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Class Scheduling 21
- 9.2 Schedule New Classes
- 9.2 Scheduling a Class with Multiple Components
- 9.2 Making Class Updates
- 9.2 Cancel Classes Using Schedule Class Meetings
- Copy the Prior Term's Schedule
- 9.2 Adding or Changing Course Attributes and Values on Classes
- Adding Textbook Information to a Class
- 9.2 Class Topics
- 9.2 Creating Combined Sections
- 9.2 Combined Classes: Uncombining
- 9.2 Viewing and Updating Class Enrollment Capacity and Status
- 9.2 Modifying Scheduled Class Meetings
- 9.2 Reserve Capacity - Class Building
- 9.2 Resource Queue
- 9.2 Notifying Students via Class Roster
- 9.2 Printing a Class Roster
- 9.2 Printing Schedule of Classes
- 9.2 Adjust Class Associations
- Define Class Notes
- 9.2 Synchronize Class Enrollment Totals with Actual Enrollment
- Shared Courses in ctcLink
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Enrollment Requirements 14
- 9.2 Creating Enrollment Requirement Groups
- 9.2 Creating Enrollment Requirements
- 9.2 Creating or Updating Course Lists for Enrollment Requirements
- Using Enrollment Requirement Groups for Linked Classes (Co-Requisites)
- 9.2 Set up Student Milestones
- 9.2 Create a Milestone for Enrollment Requirements
- 9.2 Define Milestone for Requisites
- Define Tests for Requisites
- Defining Student Groups for Requisite
- 9.2 Creating a Reserve Capacity Enrollment Requirement
- Defining Enrollment Requirement Conditions Using a Group or Plan Within a List of Possible Groups or Plans (Requisite Entity Groups)
- Creating an Anti-Requisite Across Terms
- 9.2 Using Grade Category for P and S Grade in Enrollment Requirement Group
- Enrollment Requirements - Q & A
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Facility and Event Information 2
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Student Alert 8
- 9.2 Add or Remove Responders to a Student Alert Organization
- 9.2 Add or Remove Alert Organization Responder Groups for Routing Student Alert Notifications
- 9.2 Create a Student Alert Organization
- 9.2 Open and Close Student Alert by Adding a Date Range
- 9.2 Review a Student Alert on the Admin Notification Page
- Review a Student Alert
- Submit a Student Alert through Faculty Center
- Submit a Student Alert through Advisor Homepage
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Grading 13
- Grade Rosters and Grading
- Generate Grade Roster - Batch
- Managing Individual Class Grade Rosters
- Change a Final Grade via Enrollment Request and Quick Enroll
- 9.2 Grade Forgiveness: Removing a Grade from GPA Calculations
- Posting Grades for Multiple Classes
- Remove Grade Roster Notes
- 9.2 Student Incomplete Page
- Running Grade Roster Report
- 9.2 Communications - Unsubmitted Grade Report Communication
- Correct a Grade Basis for a Non-Graded Individual Student via Enrollment Request and Quick Enroll
- Viewing the Grade Scheme Table
- Remove Grades via Block Enrollment
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Resources 11
- Course Catalog Best Practices
- Course Catalog - Catalog Data Video (9.0)
- Course Catalog - Component Video (9.0)
- Course Catalog - Course Fees Video (9.0)
- Course Catalog - Offerings Video (9.0)
- Curriculum Management Overview Video (9.0)
- Schedule a Class - Basic Data Video (9.0)
- Schedule a Class - Class Fees Video (9.0)
- Schedule a Class - Meetings Video (9.0)
- Schedule a Class - Tabs Video (9.0)
- Course and Class Navigation
Colors and button shapes may appear differently in QRGs compared to the live PeopleSoft environment, but functionality has not been affected by the PeopleTools 8.59 upgrade. Please refer to the Fundamentals section of the Reference Center for images of several current system pages.
QRGs are intended to provide a quick walk-through for college staff performing a business process in ctcLink and do not necessarily provide a comprehensive explanation of all possible scenarios. Updates to Reference Center materials are made continuously, so please check back frequently for the most current information.
Other Resources
Welcome to ctcLink (Start Here!)
- Intro to ctcLink
- Onboarding Training Materials and Applications
- Fundamentals
- Crosswalks & Glossaries
- ctcLink Service Desk/Ticketing System
Resources
- 25Live (Software)
- Commonly Used Reports and Processes
- Data Services
- Governance
- ctcLink Enhancement Requests
- Implementation Project Archived Materials
- Legacy Access
- Local Configuration Guides
- Megamation (Software)
- Navigation Paths
- PeopleSoft Security
- PMO - Project Information
- Testing (Current & Project Archive)
- Training Videos
9.2 Campus Solutions
- 9.2 CS - Academic Structure
- 9.2 CS - Academic Advisement
- 9.2 CS - Admissions
- CS Business Process Maps (Flow Charts)
- 9.2 CS - Campus Community
- CS - 3Cs: Comments, Communications and Checklists
- 9.2 CS - Continuing Education
- 9.2 CS Fundamentals
- 9.2 CS - Curriculum Management
- HighPoint Campus Experience (HCX)
- 9.2 CS - Student Records
- 9.2 CS - Campus Solutions Resources
9.2 Finance
- 9.2 FIN - Finance Fundamentals
- 9.2 FIN - Finance Navigation Resources
- 9.2 FIN - Accounts Payable
- 9.2 FIN - Accounts Receivable
- 9.2 FIN - Asset Management
- 9.2 FIN - Billing
- 9.2 FIN - Budget/Budgeting (Commitment Control)
- 9.2 FIN - Budget Security
- FIN - Delegations
- FIN - Expenses
- 9.2 FIN - General Ledger
- 9.2 FIN - Grants/Contracts
- FIN - Project Costing
- 9.2 FIN - Purchasing
- FIN - PBCS (Planning Budgeting Cloud Services)
- 9.2 FIN - Treasury - Cash Management
- 9.2 FIN - Finance Resources
- 9.2 FIN - Closing Periods and Years Procedures
- FIN Business Process Maps (Flow Charts)
9.2 Financial Aid
- 9.2 FA - Budgets
- 9.2 FA - Disbursement
- 9.2 FA - Financial Aid Business Process Guides
- 9.2 FA - Financial Aid Term
- 9.2 FA - ISIR Processing
- 9.2 FA - Loans
- 9.2 FA - Managing 3Cs
- 9.2 FA - Packaging and Awards
- 9.2 FA - SAP
- 9.2 FA - Service Indicators/User Edit Messages
- 9.2 FA - Student Access
- 9.2 FA - User Set Up
- 9.2 FA - Return to Title IV
- 9.2 FA - Viewing Financial Aid Pages
- 9.2 FA - Federal and State Reporting
- 9.2 FA - COD Reporting
- 9.2 FA - Reconciliation & Reporting
- 9.2 FA - Financial Aid Resources
9.2 Human Capital Management
- 9.2 HCM - Absence Management
- 9.2 HCM - Benefits
- 9.2 HCM - FWL (Faculty Workload)
- HCM Business Process Maps (Flow Charts)
- 9.2 HCM - HR Core
- 9.2 HCM - Payroll
- 9.2 HCM - TAM (Talent Acquisition Management)
- 9.2 HCM - Time & Labor
- 9.2 HCM - Human Capital Management Resources
Charles Jeffreys
This program is not user friendly! I can't turn in my grades. I can't even figure out how to get to my grade roster.
Tanjagay Martin
Hi Charles, Thank you for your comment. The QRG 9.2 Faculty Center - Entering Grades illustrates how faculty can access their grade roster and enter grades. http://ctclinkreferencecenter.ctclink.us/m/79747/l/929088-9-2-faculty-center-entering-grades
Ami Karnosh
I have added grades, Approved, and Saved for my class. However, I am not seeing "Posted" anywhere on the Grader Roster page to know that they have indeed been recorded and posted. Any suggestions?
Tanjagay Martin
Hi Ami! Great question. Once Faculty approve their grade roster(s), Enrollment Services can run the batch grade post process. After grades are posted, the Approval Status field will be grayed out, and the word "Posted" will display to the right (of the Approval Status field). Thank you so much! ~Tanjagay Martin | CS Core Trainer
Frank Frias
Are we able to set the deadline “time” for when grades post? For example, legacy requires 10 pm submission before the system sleeps. In PS, are we able to manually adjust the time?
Tanjagay Martin
Hi Frank,
Thank you for your question. PeopleSoft does not have a time deadline. With that in mind, once you generate class rosters, you have the option to set the Grade Posting Job to recurrence. Here is the link to the QRG Manually Setting up Recurrences for Jobs http://ctclinkreferencecenter.ctclink.us/m/79746/l/492864-9-2-manually-setting-up-recurrences-for-jobs. CS Support can assist you with setting up your recurrence once your college is live in PeopleSoft. Thanks again, Frank! ~Tanjagay Martin | CS Core Trainer
Theresa Stack
I am unable to understand how to post final grades, please point me in the right direction. Thank you, Theresa Stack (I am teaching OSH 230)
Tanjagay Martin
Hello Theresa, Your question is greatly appreciated; thank you. Two QRGs can help you post grades: https://ctclinkreferencecenter.ctclink.us/m/79555/l/1005675-9-2-posting-grades-for-multiple-classes and https://ctclinkreferencecenter.ctclink.us/m/79555/l/927755-9-2-managing-individual-class-grade-rosters#post-roster-grades. I hope you find this information helpful. Thank you for your time. ~Tanjagay Martin | CS Core Functional Trainer