Posting Grades for Multiple Classes
This Quick Reference Guide reflects future visual updates that will be implemented on 10/11/2025.
Purpose: Use this document as a reference for posting grades for multiple classes in ctcLink.
Audience: Student Records.
You must have at least one of these local college-managed security roles:
- ZC CS Grade Processing
- ZZ CM Grade Process
If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.
You must also set the following SACR Security permission:
Faculty can enter notes on their grade roster that posts to the student transcript. These should be removed before posting. Grade Roster Notes printing on transcripts is a preventable situation. A checkbox on Define Transcript Type controls if Transcript Notes print. Transcript Note refers to notes entered either on an enrollment page or a grade roster. Grade-related description text (e.g., Repeat Included, Grade Forgiveness) and Transcript Text (i.e., Dean's List) differ from Transcript Notes.
Unless your institution has a business practice involving Transcript Notes being applied from enrollment pages or grade rosters, we recommend unchecking this. This applies to all institutions before DG4, specifically TCC, SCC, SFCC, Clark, Peninsula, Pierce, LCC, and Cascadia.
Follow the QRG Remove Grade Roster Notes to remove notes after posting grades.
Posting Grades for Multiple Classes
Navigation: Curriculum Management > Grading > Grade Post
The posting of grades cannot be undone. Exercise caution when selecting your Partial Post Option.
- The Grade Post run control ID search page displays.
- If you have run this process or report in the past, the page defaults to Find an Existing Value. Enter or search for an existing Run Control ID. If this is the first time running this process or report, select Add a New Value to create a new Run Control ID and select the Add button.
- NOTE: It is important to note that Run Control IDs cannot be deleted. Do not include spaces in your Run Control. We encourage the Run Control ID to have the same process naming convention but unique to the step; because of this, including your institution code and a short process description in the Run Control ID is recommended--e.g., WA220_GRADE_POST.
- The Grade Post page displays.
- Enter Academic Institution.
- Enter Term.
- Session and Class Dates are optional fields. Use these fields to narrow results.
- Select Academic Organization.
- Select the Partial Post Option drop-down menu and select the appropriate option.
- · Yes – Select to partially post all rosters in your parameters, regardless of whether or not the rosters are missing grades.
- · No – Select to post only rosters that have a status of "Approved."
- Select Run.
- The Process Scheduler Request page displays.
- Ensure that the Select checkbox for the Grade Posting Job is checked.
- Select OK.
- The Process Scheduler Request page disappears. The updated Grade Post page displays. Note the Process Instance number.
- Select Process Monitor. Refer to the Process Monitor QRG for instructions.
- The Process List page displays.
- Select Refresh until the Process Instance you noted above shows a Run Status of "Success" and a Distribution Status of "Posted."
- Process complete.
Krystal Janzen
Hello, Is there a way to undo this process if you accidentally run it too soon?
Tanjagay Martin
Hello Krystal, Your question is greatly appreciated; thank you. The QRG https://ctclinkreferencecenter.ctclink.us/m/79555/l/1005520-9-2-adding-changing-or-removing-a-final-grade-via-quick-enrollment can assist you with adding a final grade. The posting of grades cannot be undone. Have a great day, Krystal! ~Tanjagay Martin | CS Core Trainer