Change a Final Grade via Enrollment Request and Quick Enroll
Purpose: Use this document as a reference for how to change a grade in ctcLink.
Audience: Student Records
You must have at least one of these local college-managed security roles:
- ZD SR Enroll Students
- ZD SR Super User
- ZZ SR Enroll Students
If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.
Faculty should remove any notes from their grade roster that have been posted to the student transcript. To remove notes after grades have been posted, refer to the QRG Remove Grade Roster Notes.
Change a Final Grade via Enrollment Request
Navigation: Records and Enrollment > Enroll Students > Enrollment Request
- The Enrollment Request page displays. Click the Add a New Value tab.
- Add the student's EMPLID number to the ID field.
- Enter or look up the Academic Career by selecting the looking glass.
- Enter or look up the Academic Institution by selecting the looking glass.
- Enter or look up the Term by selecting the looking glass.
- Select Add.
- Select the Action drop-down menu and choose "Change Grade." Verify the student's enrollment in the class without a "W" grade. This step applies to all grades except "W."
- Enter or look up the Class Nbr.
- Enter or look up the new grade in Grade Input. You may need to change Grading Basis to assign Grade Forgiveness, Repeat, Administrative grading.
- Select Submit.
- Process complete.
Video Tutorial
The video below demonstrates the process actions described in the steps listed above. There is no audio included with this video. Select the play button to start the video.
View Tutorial Via Panopto
View the external link to Change a Final Grade Using Enrollment Request. This link will open in a new tab/window.
Change a Final Grade via Quick Enroll
Navigation: Records and Enrollment > Enroll Students > Quick Enroll a Student
- The Quick Enroll a Student page displays. Click the Add a New Value tab.
- Add the student's EMPLID number to the ID field.
- Enter or look up the Academic Career by selecting the looking glass.
- Enter or look up the Academic Institution by selecting the looking glass.
- Enter or look up the Term by selecting the looking glass.
- Select Add.
- The Class Enrollment tab displays.
- Select the Action drop-down menu and choose "Change Grade."
- Enter or look up the Class Nbr.
- Select the Units and Grade tab.
- The Units and Grade tab displays.
- Enter or look up the new grade in Grade Input.
- Select Submit.
- Process complete.
Video Tutorial
The video below demonstrates the process actions described in the steps listed above. There is no audio included with this video. Select the play button to start the video.
View Tutorial Via Panopto
View the external link to Change the Final Grade via Quick Enroll. This link will open in a new tab/window.
Derreck Pressley
Hello,
Thank you for adding the necessary security roles to all the QRGs! I do have a question, if a staff member only has either the ZD SR Enroll Student or ZD SR Super User roles they won't be able to edit a record correct?
Tanjagay Martin
Hi Derreck, It is appreciated that you commented. The Add a New Value tab is not available with the mentioned roles; therefore, changes need to be made by staff with the appropriate role(s). Thank you so much, Derreck--have a fantastic day. ~Tanjagay Martin | CS Core Trainer