9.2 Creating Combined Sections
Purpose: Use this document as a reference for creating combined sections in ctcLink.
Audience: Student Records staff
You must have at least one of these local college managed security roles:
- ZC CM Class Builder
- ZC CM Class Maintenance
- ZD CM Class Builder
- ZD CM Class Maintenance
- ZZ CM Local Configuration
If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.
Creating Combined Sections
Navigation: NavBar > Navigator > Curriculum Management > Combined Sections > Combined Sections Table
Multiple Component classes must be built before combining sections.
If you need to offer two or more separate classes as one class offering, you can combine sections. For example, you may have a course offered by the Economics Department (ECON 101) that is identical to a course offered by the Business School (BUSN 111). Don't combine unless necessary--it will minimize uncombining issues.
Run the query QCS_SR_EXPDENRL_COMBSECT to verify enrollment in combined sections.
- The Combined Sections Table search page displays.
- Enter Academic Institution.
- Enter Term.
- Enter Session.
- Select Search.
- The Combined Sections Table page displays. Here, you are defining the codes that will be assigned to the class sections to link them in the class schedule.
- ctcLink will generate a Combined Sections ID; this can be changed if needed.
- Enter the Description and Short Description.
- Select Save.
- The updated Combined Sections Table page displays.
- To identify the sections to combine, select View Combined Sections.
Note: The Room Capacity defined on this page links to room scheduling software and can be different from enrollment capacity.
- The Identify Combined Sections page displays.
- In the Linked Classes section of the page, enter Class Nbr.
- Select the plus sign at the end of the row to add the additional course numbers to be combined.
- A new row is added to the Linked Classes section of the page.
- Enter Class Nbr.
- Repeat steps 14, 15 and 16 until you have entered all the combined sections.
- Permanent Combination: Selecting the Permanent Combination check box (or both check boxes) means that, from term to term, the combined class sections remain paired. This option requires inputting meeting data in the Schedule Class Meeting interface, where combinations are maintained across terms. Permanent combinations consist of two or more classes that meet on the same days and times. The same instructor teaches all class sections. By clearing this check box, the system assumes the arrangement is temporary.
- Skip Mtg Pattern & Instr Edit: Selecting the Skip Mtg Pattern & Instr Edit check box (or leaving both boxes unchecked) means that, from semester to semester, the combined class sections do not remain paired. Using the Schedule Class Meetings interface is unnecessary because the combination doesn't require term-to-term pairing. Additionally, this combination allows you to group class sections but select different meeting days, meeting times, or instructors for the sections.
- Select Save.
- Select View Combined Sections Table to return to the previous page to identify additional combined sections. Repeat the steps above on the Combined Sections Table by selecting the [+] for all combined sections for the session identified.
- Process complete.
- The Waitlist Process runs for individual class sections.
- Combined Sections. The waitlist process can enroll students into combined sections. However, the waitlist process assesses course by course and does not assess the combined section as a “set.” Karen shares this example: Let’s say Math 97, 98, and 99 are in a combined section. When the waitlist runs, it checks Math 97 first, then 98, and finally 99. The earliest waitlisted student for the set may have been waitlisted for Math 99; however, the waitlist will enroll any students for Math 97 or Math 98 before that student.
- Co-Requistes. Classes set up as co-requisites can have waitlists; however, colleges must manage these waitlists manually. This is because the waitlist can’t facilitate enrolling a student into both sections simultaneously, which is required to meet the Enrollment Requirement.
- Instructor Consent. Classes requiring Instructor Consent do not have waitlists.
If you get an error message:
- In most cases, if you receive an error message, there is a problem with the class meeting pattern fields for the combined class sections. To correct this:
- "Uncombine" the class sections on the Combined Sections page. Click the [-] minus icon at the end of the row to delete the class section from the Combined Sections page.
- Repeat this until all class sections have been removed from the table.
- Select Save.
- Return to the Maintain Schedule of Classes--Meetings tab and make sure the class meeting patterns for the first class section are correctly entered.
- Review the Meetings tab for each additional class section, ensuring the class meeting patterns are blank. If you have completed the Meetings panel on the second class section, click the Delete Row button at the start/end date to delete this information. (You cannot just delete the information in the field; you must click the Delete Row button.)
- Return to the Identify Combined Sections page, re-enter the class sections, and save.
- You can also update class meeting patterns on the Schedule Class Meetings page NavBar > Navigator > Curriculum Management > Schedule of Classes > Schedule Class Meetings.