Posting Grades for Multiple Classes

Purpose: Use this document as a reference for posting grades for multiple classes in ctcLink.

Audience: All Staff.

You must have at least one of these local college managed security roles:

  • ZC CS Grade Processing
  • ZZ CM Grade Process

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

Faculty can enter notes on their grade roster that posts to the student transcript. These should be removed before posting. Grade Roster Notes printing on transcripts is a preventable situation. A checkbox on Define Transcript Type controls if Transcript Notes print. Transcript Note refers to notes entered either on an enrollment page or a grade roster. Grade-related description text (e.g., Repeat Included, Grade Forgiveness) and Transcript Text (i.e., Dean's List) differ from Transcript Notes. 

Unless your institution has a business practice involving Transcript Notes being applied from enrollment pages or grade rosters, we recommend unchecking this. This applies to all institutions before DG4, specifically TCC, SCC, SFCC, Clark, Peninsula, Pierce, LCC, and Cascadia. 

Follow the QRG 9.2 Remove Grade Roster Notes to remove notes after posting grades. 

Users will need the Curriculum Management Grade Process role to manage grade rosters and grade changes. The role alone does not ensure access to the data needed to manage student data. Users must also have established SACR Security Basic Requirements that define their institution, campus, career, and academic organization access in the CS Pillar.  In addition, users will also need Academic Program Security.

Posting Grades for Multiple Classes

Navigation:  Curriculum Management > Grading > Grade Post

The posting of grades cannot be undone. Exercise caution when selecting your Partial Post Option.

  1. The Grade Post run control ID search page displays.  It defaults to the Find an Existing Value tab.  In this example, we'll create a new run control ID.
  2. Select the Add a New Value tab.
  3. Enter Run Control ID.
  4. Select Add.
  5. The Grade Post page displays.
  6. Enter Academic Institution.
  7. Enter Term.
  8. Session and Class Dates are optional fields. Use these fields to narrow results.
  9. Select Academic Organization.
  10. Select the Partial Post Option dropdown menu and select the appropriate option.
    1. ·  Yes – Select to partially post all rosters in your parameters, regardless of whether or not the rosters are missing grades.
    2. ·  No – Select to post only rosters that have a status of "Approved."
  11. Select Run.
  12. The Process Scheduler Request page displays.
  13. Ensure that the Select checkbox for the Grade Posting Job is checked.
  14. Select OK.
  15. The Process Scheduler Request page disappears.  The updated Grade Post page displays.  Note the Process Instance number.
  16. Select Process Monitor.  Refer to the Process Monitor QRG for instructions.
  17. The Process List page displays.
  18. Select Refresh until the Process Instance you noted above shows a Run Status of "Success" and a Distribution Status of "Posted."

Process complete.


Krystal Janzen

Hello, Is there a way to undo this process if you accidentally run it too soon?

Tanjagay Martin

Hello Krystal, Your question is greatly appreciated; thank you. The QRG can assist you with adding a final grade. The posting of grades cannot be undone. Have a great day, Krystal! ~Tanjagay Martin | CS Core Trainer

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