Fix a CIP for a Course

Purpose: Use this document when correcting the CIP for a course to accurately report student enrollments.

Audience: Course and Class Builders, Student Records Staff.

You must have at least one of these local college managed security roles:

  • ZC CM Course Catalog
  • ZD CM Course Catalog
  • ZD CM Course and Class Inquiry
  • ZD CM Local Configuration
  • ZD FWL View Cnt Calc
  • ZZ CM Course Catalog
  • ZZ CM Local Configuration
  • ZZ FWL Contract Calc

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

You must also set the following SACR Security permission:

Navigation:  Curriculum Management > Course Catalog > Course Catalog

Option 1 - Correct History
  1. The Course Catalog search page displays. It defaults to the Find an Existing Value tab.
  2. Enter search criteria.
  3. Select the Correct History checkbox.
  4. Select the Search button. Users may see multiple results for the same course ID number. This is to aid in finding a course based on previous course titles. This does not indicate duplicate courses in the catalog. Refer to the Course ID number if evaluating the catalog for duplicate courses.
  5. The Course Catalog tab displays.
  6. Select the Offerings tab.
  7. Add the correct CIP. The class section inherits the CIP, and each course must have a valid approved six-digit CIP. For a listing of approved CIP Codes, see SBCTC's Coding and Reporting Guidelines.
  8. Select Save.
  9. It is not necessary to complete a course roll.
Option 2 - Add a New Row
  1. The Course Catalog search page displays. It defaults to the Find an Existing Value tab.
  2. Enter search criteria.
  3. Select the Search button. Users may see multiple results for the same course ID number. This is to aid in finding a course based on previous course titles. This does not indicate duplicate courses in the catalog. Refer to the Course ID number if evaluating the catalog for duplicate courses.
  4. The Course Catalog tab displays.
  5. Before changing any data, scroll to the bottom of the page and select the Include History button.
  6. Scroll back to the top of the page. You can now scroll, select Find, or select View All to see previous effective data rows for this course.
  7. Select the Add a New Row [+] button to insert a new effective-dated row. If adding an effective dated row between an existing row, find the effective dated row before the date that needs to be added.
  8. Input the Effective Date for the change being made. Effective Dates for Catalog changes must be dated between terms and should not be made during a term. Forward date any changes to an agreed-upon date at your college for catalog changes between terms. Any classes scheduled after this effective date will pick up the new catalog data.
  9. Select the Offerings tab.
  10. Add the correct CIP. The class section inherits the CIP, and each course must have a valid approved six-digit CIP. For a listing of approved CIP Codes, see SBCTC's Coding and Reporting Guidelines.
  11. Select Save.
  12. It is not necessary to complete a course roll.

Video Tutorial

The video below demonstrates the process actions described in the steps listed above. There is no audio included with this video. Select the play button to start the video.

View Tutorial Via Panopto

View the external link to Fix a CIP for Reporting. This link will open in a new tab/window.

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