9.2 Using Enrollment Requirement Groups for Linked Classes (Co-Requisites)
Purpose: Use this document as a reference for using enrollment requirement groups for co-requisites in ctcLink.
Audience: Staff building Enrollment requirements.
Enrollment Requirement Groups are connected at the course or class level for prerequisites, co-requisites, anti-requisites, etc. A co-requisite is both a co-requisite and a prerequisite.
Users can use enrollment requirements groups to set up co-requisites in PeopleSoft. A co-requisite requires the student to enroll in cross-subject courses in a single enrollment transaction. To accomplish this in PeopleSoft, you will create two enrollment requirement groups placed on each class. Example: The college wants the student to enroll in ENGL& 101 and CMST& 210 in the same term.
For co-requisites, a previously completed course will satisfy the requirement.
Use Enrollment Require Groups for Linked Classes
Link Enrollment Requirement Groups to Classes
Navigation: NavBar > Navigator > Curriculum Management > Enrollment Requirements > Enrollment Requirement Groups
- The Enrollment Requirement Groups search page displays.
- Select the Add a New Value tab.
- Allow the Requirement Group number to default.
- Select the Add button.
- The Enrollment Requirement Groups page displays.
- On the Course Requisite tab, enter information into the following fields:
- Effective Date: Recommended to use 1/1/1901 for Enrollment Requirements.
- Status: Mark as Active.
- Description fields: The Description and Long Description will display to students on catalog search and class search. Give specific details for students on these descriptions regarding the required co-requisites course.
- IMPORTANT: For Long Description: this information will be included in the error that pops up if the student tries to enroll in only one of the linked classes.
- Academic Institution: Input college code.
- All other fields are optional.
- Select the Requisite Parameters tab (optional).
- Enter information that should be used for the overall requirement, all fields on this page are optional. For example, if the student must have a overall minimum GPA or minimum cumulative units in addition to items indicated on other tabs.
- Select the Requisite Detail tab.
- This is where to select the courses, enrollment requirements or conditions that will be used as a prerequisite or co-requisite for the course/class.
- Select the [+] or [-] to add or remove additional line items.
- For example: In this example for a linked class, the user will identify that CMST& 210 will be a co-requisite for ENGL& 101, if needing to link a specific class section for a specific term this can be done by adding term and Associated class number.
Associated class numbers are set at the schedule level, if a specific class number/section is being identified, the class MUST be identified with a unique class association number. If the same associated class number is being used on multiple class sections, the Enrollment Requirement Group will require the student to enroll in all sections with that associated class number.
- Once you add another line you will get a drop-down with the options of “And” or “Or”. The example below shows an “And”, so the student must choose both of those classes in order to successfully enroll. If there were three classes that the student needed to take, click the plus button again and add the third class with an “And” also.
- Below is an example of a Learning Community where the student has a choice between ENGL 101 or 102 or 238 and ENGL 111 or 278. As long as the student chooses one class from each group (the groups are separated by the “And” circled in red), they will be able to enroll.
- Select the Requisite Detail Parameters tab (optional).
- This tab will give additional fields that are available based on the group line type selected in the step above. For example: If the line item is a course, a specific number or courses units or GPA for that specified course can be added. This is not typically used with a co-requisite item UNLESS additional prerequisites are required.
- Select the Save button.
- Repeat the above steps to set up the Enrollment Requirement Groups that will be applied to the courses that will need to be taken concurrently.
Adjust Class Associations
Users will now need to link these Enrollment Requirement Groups to the classes either at the catalog level or at the class section level.
Navigation: NavBar > Navigator > Curriculum Management > Schedule of Classes > Adjust Class Associations
- The Adjust Class Associations search page displays.
- Enter the Search Criteria.
- Select the Search button.
- The Search Results display.
- Select the applicable course.
- The Adjust Class Associations page displays.
- Select the Class Requisites tab.
- The example shown is specific to a single class section and therefore the Enrollment Requirement Group will be added on the Class Association page for each class and not at the catalog level.
- In this example, notice that shown below this co-requisite enrollment requirement group can be used in addition to one already set at the catalog level or by un-checking the Also Use Catalog Requisite box. This Enrollment Requirement Group will be used in place of the one identified at the catalog level.
- Students/Staff that do not enroll the student in both sections, will get a enrollment error.
- Students will see the description from the Enrollment Requirement Group in the class detail on the class search. In cases where there is both a catalog and a class requirement, both will show in the Enrollment Requirement information box as shown below.
- The process to enroll requirements groups for co-requisite linked classes is now complete.
- End of procedure.
For linked sections, students will need to be manually enrolled from the Waitlist into these class sections. Staff can use Enrollment Request or Quick Enroll, checking the Requisites Override checkbox. Students may be given Class Permissions to enroll using Self Service. Class Permissions should be generated with the Requisites checkbox checked for this purpose.