ctcLink Reference Center

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Loading AFRS Validation Transactions

Purpose: Use this document as a reference for loading AFRS validation transactions in ctcLink.

Audience: SBCTC Accounting Staff

You must have at least one of these local college managed security roles:

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

The purpose of loading the AFRS transactions is to process and review the data that is to go to AFRS.

This is step one of the process. If changes are made to the ctcLink data, the AFRS transactions must be run again.

As a general rule, the data is run for the month after it is closed. Thus, there usually will be no adds/adjustments.

Navigation: General Ledger > CTC Custom > AFRS > AFRS Report > Create AFRS Transaction

The Create AFRS Transaction run control ID search page displays.
If you have run this process or report in the past, select the Find an Existing Value tab to enter an existing Run Control ID and select the Search button. If this is the first time running this process or report, select the Add a New Value tab to create a new Run Control ID and select the Add button.
- NOTE: Do not include spaces in your Run Control. We encourage the Run Control ID to have the same process naming convention but unique to the step; because of this, including your institution code and a short process description in the Run Control ID is recommended--e.g., WA020_EX_PAYCYCLE (College, Process).

The Create AFRS Transaction page displays.
Enter Business Unit.
Enter Fiscal Year.
Enter Accounting Period. ctcLink uses the month of July as Accounting Period 1 and repeats after Accounting period 12.
Select Save.
Select Run.

For the next step in the process, please follow the QRG Running AFRS Report.