Navigation: General Ledger > Close Ledgers > Request Ledger Close

1. The Request Ledger Close run control ID search page displays.
2. If you have run this process or report in the past, select the Find an Existing Value tab to enter an existing Run Control ID and select the Search button. If this is the first time running this process or report, select the Add a New Value tab to create a new Run Control ID and select the Add button. 
   • NOTE: It is important to note that Run Control IDs cannot be deleted. Do not include spaces in your Run Control. We encourage the Run Control ID to have the same process naming convention but unique to the step; because of this, including your institution code and a short process description in the Run Control ID is recommended--e.g., WA010_REQUEST_LGR_CLOSE (College, Process).
3. The Ledger Close Request page displays. Select Process Frequency.
4. Use the Close Request Type field to specify whether you are running a Close or Undo process.
5. Enter the appropriate information into the Business Unit for Prompting field.
6. Select the Closing Group by using the Look Up tool.
7. Enter the year to be closed into the Fiscal Year field.
8. Use the Check only, Do not process option to perform validation checking during the close. The system will not calculate retained earnings or balance forward amounts. Select Check only, Do not process option.
9. Enter the appropriate information into the Ledger Group field.
10. Enter the specific ledger process into the Ledger field.
11. Select As of Date in the Closing Date Option box to specify the date for the closing process.
12. Use the Specify field to enter the closing As of Date for the closing process. Enter desired information into the Specify field.
13. After the Closing Group information has been entered, the Rules to Execute link appears. Select Rules to Execute.

14. The Closing Rules to Execute page appears. Here you can select or deselect individual closing rules within the closing process group (in sequence only) to include or exclude when running the closing process.
15. Select OK.

16. The Closing Rules to Execute page disappears.
17. Use the Selections area to select the Business Units to Close. You can specify selected business units or you can use trees to identify which business units you want to close. If you select the Selected Detail Values option, you can enter a specific business unit value, or values, in the Business Unit to Close area. If you select the Detail-Selected Parents option, you can enter a Tree SetID, a Tree and a parent node Level of units to process for closing.
18. Enter the appropriate information into the Select Value field under the Business Units to Close section.
19. Select Run.

20. The Process Scheduler Request page displays.  Use it to enter or update parameters, such as server name and process output format. You must select a Server Name to identify the server on which the process will run. If you use the same Run Control ID for subsequent processes, the server name that you last used will default in this field.
21. Select the PS/GL Yearend Ledger Close checkbox.
22. Select OK.

23. The Process Scheduler Request page disappears.  The updated Ledger Close Request page displays.  Note the Process Instance number.
24. Select Process Monitor.  Refer to the Process Monitor QRG for instructions.

25. The Process List page displays. The Run Status may be Queued, Initiated or Processing. Select Refresh until the Run Status reads Success.
26. After the Run Status field shows Success, you know that the closing check was successful and you can return to the Request Ledger Close page. Select Go back to Request Ledger Close.

27. The Ledger Close request page displays. Because the check only process was successful, the year-end close needs to process now. Deselect the check box. Deselect Check only, Do not process option.
28. Select Run, then OK on the Process Scheduler Request page.
29. Select Process Monitor.  Refer to the Process Monitor QRG for instructions.

30. The Run Status may be Queued, Initiated or Processing. Select Refresh until the Run Status reads Success. After the status is Success, the year-end close process has been successful.

31. Process complete.