Navigation: ctcLink CS Staff Homepage > Curriculum Management Tile

1. The Curriculum Management page displays.
2. Expand the Course Catalog menu on the left.
3. Select the Course Catalog sub-menu list item.
4. The Course Catalog search page displays.
5. On the Course Catalog Search input available search criteria:
   • Institution (required)
   • Subject Area
   • Catalog Nbr
   • Campus
   • Course ID
   • Description
6. Select Search.
7. The Search Results display.
8. Select the desired course from the Search Results.
9. The Catalog Data page defaults.
10. If making corrections to an existing row, select the Correct History button. Otherwise, use the Add a New Row [+] icon to add a new effective dated row.

11. Enter/Select desired data for the following fields:
    • Effective Date
    • Status = "Active" for courses valid at your institution
    • Description
    • Long Course Title
    • Long Description
    • Minimum Units
12. Verify these fields or adjust as necessary:
    • Maximum Units
    • Academic Progress Units
    • Financial Aid Progress Units

13. Enter the Course Contact Hours.
14. Select the Grading Basis for this course.
15. If the course may be repeated for additional credit, check the Repeat for Credit box.
16. If you have checked the Repeat for Credit box, you may also indicate if students can enroll in this course multiple times per term. If multiple enrollments per term are allowed, check the Allow Multiple Enroll in Term check box.
17. The Total Units Allowed field is automatically populated to the maximum units for the course. However, if you have checked the Repeat for Credit box, you may edit and increase this value.
18. This value must be equal to or greater than the maximum units for the course.
19. The Total Completions Allowed field is automatically populated to 1. However, if you have selected the Repeat for Credit check box, you may edit and increase this value. This value must be equal to or greater than 1.

20. Optional Step: Select an Equivalent Course Group for the course as necessary. 
21. Select the applicable Course Attribute(s) and Course Attribute Value(s) that describe the course offering.

21. Optional Step: Enter any applicable Course Topics.
22. Use the Description tab to define course topics associated with a course.
23. Select the Offerings tab.
24. The Offerings tab displays.
25. Enter/Select desired data in the following fields:
    • Catalog Nbr
    • Academic Institution
    • Academic Group
    • Subject Area
26. The Academic Organization field is automatically populated from the Academic Organization linked to the selected Subject. This value can be changed as necessary.
27. The Academic Career field is automatically populated based on the Academic Organization. This value can also be changed as necessary.
28. Dynamic Class Date Rule and OEE Dynamic Date Rule are automatically populated based on the Career setup. These values should not be changed.
29. Select the Campus.
30. Use the Course Approved field to select the approval status.
31. As desired, select the following check boxes:  Allow Course to be Scheduled, Catalog Print, Print Instructor in Schedule, Schedule Print and Schedule Term Roll

32. Optional Step: Select the applicable Enrollment Requirement Group group to link requisites to the course.
33. Select the applicable CIP code for the course.
34. Select the Components tab.
35. The Components tab displays.
36. Select a Course Component for the offering.  The course component indicates the parts of the course offering (Ex. lecture, laboratory, clinical).
37. One course offering can have multiple components. Use the Add a New Row [+] icon to add additional rows for multiple component courses.

38. Enter/Select desired data for the following fields:
    • Instructor Weekly Contact Hours
      1. If this is a non-credit bearing course, take the total contact hours and divide by 11 weeks and enter result.
      2. The sum of all various component hours should equal the total class hours.
      3. For credit-bearing courses, please refer to the SBCTC policy manual for contact hours to credit ratio policy guidelines.
      4. Institutions should not deviate or alter unless a full impact-analysis that includes consideration of FWL and consultation with State Board has been completed.
    • Final Exam
    • LMS Extract File Type of XML V1.1 (req to authenticate) for courses that will interface with Canvas
39. As desired, select the following check boxes or options:
    • Auto Create
    • Graded Component
    • Primary Component
    • Add Fee
    • Instruction Mode
    • Attendance Type
    • Room Characteristic
40. Select the Save button.

Process complete.