9.2 Set Ready to Package

Purpose:  Use this document as a reference to move through the Set Ready to Package process using ctcLink.

Audience:  Financial Aid staff.

You must have at least one of these local college managed security roles:

  • ZZ FA Pop Update

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

Set Ready to Package

Navigation:  NavBar > Navigator > Set Up SACR > System Administration > Utilities > Population Update > Population Update Process

  1. The Population Update Process search page displays.
  2. Enter the Run Control ID or Add a New Value.
  3. Select the Add or Search button.
Population Update Process run control ID
  1. The Population Selection Update page displays.
  2. Select STDNT_AID_ATRBT value in Record (Table) Name field.
  3. Enter the Institution.
  4. Enter the Aid Year - enter the Aid Year in which you are processing.
  5. Select the Report Error Messages radio button.
  6. Select PS Query in Selection Tool drop-down menu.
  7. Enter Query Name = CTC_FA_SET_READY_TO_PACKAGE. The Edit Prompts link will appear.
  8. Select the Edit Prompts link.
Population Update page with steps annotated
  1. The Query Prompts pagelet displays.
  2. Enter the Academic Institution.
  3. Enter the Aid Year.
  4. Select the OK to return to main window.
Edit promts pagelet with Academic Institution Aid Year and OK button annotated
  1. The Population Selection Update page displays.
  2. Select Aid Package Processing Status value from the Field Name drop-down menu.
  3. Select Ready for Packaging from the Field Value drop-down menu.
  4. Before running the process, you can preview your results.  Select the Preview Selection Results link. - Preview your results, and select the Return button to return to the main page.
  5. Select Run button.
Pop Update page with preview selection annotated and field values annotated with ready for packaging and run button annotated
  1. The Process Scheduler page displays.
  2. Select SCC_POP_UPD process.
  3. Select OK button.  
Process scheduler request page with SCC_POP_UPD option and ok button annotated
  1. The Population Selection Update page displays.
  2. Note the Process Instance number created.
  3. Select the Process Monitor link.
Pop select update page with process monitor link annotated with process instance number assigned
  1. The Process Monitor page displays.
  2. On the Process List tab, locate the Process Instance number you just created.
  3. Select Refresh button until Run Status = Success and Distribution Status = Posted.
  4. Select the Details link.
Process List page with Run Status and Distribution Status of Success and Posted
  1. The Process Detail page displays.
  2. Select the Message Log link.  
Process List page with Message Log link
  1. The Message Log page displays.
  2. Verify the log indicates that successful updates were performed.
Message Log
  1. The process to set ready to package is complete.
  2. End of procedure.