9.2 Revising Awards

Purpose: Use this document as a reference for how to Revise an Award in ctcLink.

Audience: FA Counselor/Technician.

You must have at least one of these local college managed security roles:

  • ZD FA Award Processing
  • ZD FA Director
  • ZZ FA Award Processing
  • ZZ FA Award Processor

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

Revising Awards

Navigation:  NavBar > Navigator > Financial Aid > Awards > Award Processing > Assign Awards to a Student

  1. The Award Entry search page displays.
  2. Enter Student ID.
  3. Enter the Academic Institution.
  4. Enter the Aid Year - use the Aid Year in which you are processing.
  5. Select the Search button.  
Award Entry search page
  1. The Student Aid Package tab displays.
Student Aid Package tab
  1. For this example, we'll revise the student's Opportunity Grant Books award from $400 to $500.  
  2. From the Student Aid Package tab, update the Action field to 'O' for offered.  
  3. Update the Offered field to $500.00.
  4. Select Validate.  
Student Aid Package tab
  1. The validation Message box displays.
  2. Select the OK button.  
Student Aid Package tab validation message
  1. The Student Aid Package tab displays.
  2. Select the Post button.  
Student Aid Package tab
  1. The posting Message box displays.
  2. Select the OK button.
Student Aid Package tab posting message
  1. The process to revise awards is now complete.
  2. End of procedure.


Mary Witters

Why does the $ amount in the 'accepted' field change from 400.00 to $0.00 after you validate & post? Shouldn't it stay at $400, or change to $500?

Kelly Forsberg

Hi Mary, Great question! When you "Offer" an Award, even as an increase, it populates the change in the "Offered" column only until the student goes into Self-Service and "accepts" the award. Once the student "Accepts" the award, it will display as such in the "Accepted" column on the Award Page. Conversely, if you "B" (Offer/Accept) the award, the amount will display in both the "Offered" and "Accepted" column. Some awards should be "B"d (Offered/Accepted) and some awards should be "O"d (Offered) -- for instance, an unsub loan should be "O"d , and a Pell grant should be "B"d. The Financial Aid Director or Workforce (for OG) should be deciding how they want to Offer specific awards to ensure they are expended in a timely manner, but you also want to give the student the option on whether or not to accept or decline the award. Thanks for your great question! -Kelly Forsberg, ctcLink Functional Trainer (Financial Aid)

Dawn Williams

How do I change the disbursement plan once I've posted an award? I tried and received a message saying: "The disbursement plan for this award differs from the disbursement plan of a prior award for this item type. You must either change the Disbursement Plan of the new award or modify the prior award."

Kelly Forsberg

Hi Dawn, thanks for reaching out. I am emailing you directly to offer some help. I need to see the example you're working with. Thanks! -Kelly Forsberg, ctcLink Functional Trainer (Financial Aid)

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