Generate the grant award in ctcLink is the next process when creating a grant. This process then creates a Project in the Project Costing module and also creates a Contract in the Customer Contract module.  These items are important when billing or invoicing the grant.

**Important Tip** In order to show the true business process please share the Project ID number(s) and Activity ID(s) to your colleagues who are testing the Purchasing and Travel modules; so they can create transactions that you can later invoice.

To use this UAT guide first review the business process flow diagram below, which outlines the various steps to complete the test activities.  Note that the business process flow diagram has distinct places where one can start testing this process, noted by a green 'Start' circle.  Use the diagram, following the arrows to each step that must be executed.  Use the Quick Reference Guide (QRGs) links, also below, to find the instructions on how to execute each step.  The Quick Reference Guides are numbered to match each box on the flow diagram to assistant testers with following the flow of the business process.  Once testing is complete for each box on the flow diagram, click the link in the Next Step (Tier 2) in the High Level UAT Framework section to access the next UAT Guide.

Printable View of FF.002.2  Generate Award/Contract - VC01

• FF.002.2.1 Submitting a Proposal
  • Submit a Grant Proposal
• FF.002.2.2 Generating an Award
  • Generate Award
• FF.002.2.3 Finalizing Award Budget
  • Finalizing an Award Budget
  • Award Project Setup
• FF.002.2.4 Activating a Reimbursable Contract
  • Activating a Reimbursable Price Contract
• FF.002.2.5 Activating a Fixed Price Contract
  • Activating a Fixed Price Contract
• FF.002.2.6 Modifying an Award Project Budget
  • Modifying an Award Project Budget
• FF.002.2.7 Performing an Award Modification
  • Award Modifications (date adjustment)

• Submitting a Proposal:
  • Submit a Grant Proposal
• Generate an Award:
  • Generate an Award
• Finalize Award Budget:
  • Finalize the Award Budget so that expenses can occur
• Activate a Reimbursable Contract:
  • Activate the Contract so that invoices can be generated
• Activate a Fixed Price Contract:
  • Activate the Contract so that invoices can be generated
• Managing Award:
  • Modified an Award date in the Grant  Award and Contract so that they are in agreement for invoicing
• Award Modifications:
  • Modified an Award budget in the Grant Award

• Generate an Award:
  • Error Condition: If a Grant is not submitted, then you will be unable to generate an award.
    • Expected Behavior: The Grant will not be available to be generated into an award.
• Finalize Award Budget:
  • Error Condition: When finalizing an award budget the complete Chartstring need to be entered. IF not then it will not be accepted by Commitment Control.
    • Expected Behavior: You will see that the budget lines will still say Not Distributed, when they should say Distributed when successful.
• Activate a Fixed Price Contract:
  • Error Condition: A Contract needs to be activated before invoicing/billing can occur.
    • Expected Behavior: An invoice will not run to success if the contract is not activated

FF.002.1 Create Grant [VC01]

FF.002.4 Create Program Project- VC01