FF.004.5 Perform Asset Accounting Entry Processing and Close Depreciation (Project Archive)
User Acceptance Test Overview
The information below is intended to provide colleges guidance on performing a User Acceptance Test on this business process. The business process shown in the flow diagrams below may be only part of what is needed to complete an end-to-end test of a full business cycle. Coordination with other colleagues at your college in advance of commencing testing is key to success. In the same way that it doesn't take a single individual to operate the business of running a college it will require coordination across departments to successfully test a business flow from beginning to end.
Business Process Flow Diagram
Self-Paced Training Materials (Advanced Prep)
To prepare yourself in advance for the richest testing experience below are required Canvas Courses. Successful course completion is a prerequisite to participate in all UAT activities.
- AM100 Asset Management
To register for these required courses visit the ctcLink Training Registration Page.
Instructor-Led Training Materials and Recordings
Instructor-Led Training Materials
Training Session Recordings
Links to Quick Reference Guides - Steps in the Test Process
-
FF.004.5.1 Perform Asset Accounting Entry Processing
- Foldable Access Required to Complete Test: Accounting Entry
- FF.004.5.2 Run Closing Depreciation Process
- FF.004.5.3 Load Depreciation Reporting Table (Optional - Delivered Report)
- FF.004.5.4 Load Net Book Value Table (Optional - Delivered Report)
- FF.004.5.5 Run Net Book Value Report (Optional- Delivered Report)
- FF.004.5.6 Run Cost Activity Report (Optional - Delivered Report)
Minimum Test Case (Data) Scenarios:
Scenarios for FF.004.5.1 - Perform Asset Accounting Entry Processing
- Run the process to perform asset accounting for all assets that are queued for processing.
- Review the Account Activity Summary report after each run of the process.
Note: This test step will need to be run repeatedly as you test each upstream process.
Recommended Error Test Conditions:
FF.004.5.1 - Perform Asset Accounting Entry Processing
- Error Condition: There are no expected error conditions to test for in this step.
Previous Step(s) (Tier 2) in the High Level UAT Framework:
Next Step (Tier 2) in the High Level UAT Framework:
Asset Management through GL testing is complete with the processing of depreciation, however to fully complete the integration between Asset Management and GL the journal must be actually loaded into the General Ledger and the Journal Edits are performed. This step occurs in the step linked below:
Links to User Acceptance Test 'How To' Information:
Security Matrix Mapping Information
The information below provides those completing the Security Matrix Mapping templates with the Menus, Pages and Role names needed to execute the User Acceptance Testing relevant to this UAT guide.
FF.004.5.1 Perform Asset Accounting Entry Processing:
MENU: NavBar > Navigator > Asset Management > Financial Reports > Accounting Entries > Account Entry
ROLENAME: ZZ Asset Management Reporting
Note: Quick Reference Guide refers to additional step for running the Accounting Activity Summary, though not required for UAT testing, the navigation and role access it outlined below:
MENU: NavBar > Navigator > Asset Management > Financial Reports > Accounting Entries > Account Activity Summary
ROLENAME: ZD Asset Management Inquiry
MENU: NavBar > Navigator > General Ledger > Close Ledgers > Closing Trial Balance
ROLENAME: ZZ General Ledger Period End
FF.004.5.2 - Run Closing Depreciation Process:
MENU: NavBar > Navigator > Asset Management > Accounting Entries > Close Depreciation
ROLENAME: ZZ Depreciation Processing
MENU: NavBar > Navigator > Asset Management > Accounting Entries > Close Accounting Period
ROLENAME: ZZ AM Period End
FF.004.5.3 - Load Depreciation Reporting Table
MENU: NavBar > Navigator > Asset Management > Financial Reports > Load Reporting Tables > Depr Reporting Table
ROLENAME: ZZ Depreciation Processing
FF.004.5.4 - Load Net Book Value Table
MENU: NavBar > Navigator > Asset Management > Financial Reports > Load Reporting Tables > Net Book Value Table
ROLENAME: ZZ Depreciation Processing
FF.004.5.5 - Run Net Book Value Report
MENU: NavBar > Navigator > Asset Management > Financial Reports > Cost and Depreciation > Asset Net Book Value
ROLENAME: ZZ Asset Management Reporting
FF.004.5.6 Run Cost Activity Report
MENU: NavBar > Navigator > Asset Management > Financial Reports > Cost and Depreciation
ROLENAME: ZZ Asset Management Reporting
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