ctcLink Reference Center9.2 Human Capital Management9.2 HCM - PayrollAnnual Processes9.2 View W-2/W-2c Form for an Employee and Download or Print

9.2 View W-2/W-2c Form for an Employee and Download or Print

Purpose:  Use this document as a reference for how to view W-2/W-2c Form in ctcLink and download or print it.

Audience:  Payroll Administrator.

You must have at least one of these local college managed security roles:

  • ZZ Former Employee
  • ZC Payroll Data Maintenance
  • ZZ Payroll Data Maintenance
  • ZZ Payroll Processing
  • ZZ PeopleSoft User

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

View W-2/W-2c Form for an Employee

Navigation:  Navbar > Navigator > Payroll for North America > US Annual Processing > Create W-2 Data > View W-2/W-2C Forms

The View W-2/W-2c Forms search page displays.

  1. Enter the Empl ID or appropriate Name field(s).
  2. Select the Search button.
View W-2/W-2c Forms Find an Existing Value tab search page

The View W-2/W-2c Forms page displays.

  1. The forms for the most recent tax year will display. To view other years, select View a Different Tax Year link.
View W-2/W-2c Forms page View a Different Year link highlighted for selection

The Select Tax Year list displays.

  1. Select the desired year from the list.
  2. Otherwise, select the Return to Search button.
View W-2/W-2c Select tax year section
  1. From the list of Tax Form IDs (W-2 or W-2c), select the Year End Form that you wish to view.
  2. Select Filing Instructions for the appropriate tax form to view the filing instructions.
View W-2/W-2c Forms select year end form page
  1. The respective PDF document will open and could be downloaded and/or printed.
    Below is an example of the W-2 Year End Form.
  2. To close the pdf window, click the X on the tab at the top.
Form W-2 Wage and Tax Statement PDF
  1. Below is an example of the W-2 Filing Instructions.
  2. To close the pdf window, click the X on the tab at the top.
Form W-2 Wage and Tax Statement Filing Instructions PDF
  1. Below is an example of the W-2c Year End Form.
  2. To close the pdf window, click the X on the tab at the top.
W-2c Year End Form PDF
  1. Below is an example of the W-2c Filing Instructions.
  2. To close the pdf window, click the X on the tab at the top.
W-2c Filing Instructions PDF

The process to view, download and print W-2/W-2c Forms is now complete.

End of procedure.

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