9.2 View W-2/W-2c Form for an Employee and Download or Print
Purpose: Use this document as a reference for how to view W-2/W-2c Form in ctcLink and download or print it.
Audience: Payroll Administrator.
You must have at least one of these local college managed security roles:
- ZZ Former Employee
- ZC Payroll Data Maintenance
- ZZ Payroll Data Maintenance
- ZZ Payroll Processing
- ZZ PeopleSoft User
If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.
View W-2/W-2c Form for an Employee
Navigation: Navbar > Navigator > Payroll for North America > US Annual Processing > Create W-2 Data > View W-2/W-2C Forms
The View W-2/W-2c Forms search page displays.
- Enter the Empl ID or appropriate Name field(s).
- Select the Search button.
![View W-2/W-2c Forms Find an Existing Value tab search page](https://media.screensteps.com/image_assets/assets/005/984/764/original/23fa9259-ace2-4625-aba2-2a4dd2d63e71.png)
The View W-2/W-2c Forms page displays.
- The forms for the most recent tax year will display. To view other years, select View a Different Tax Year link.
The Select Tax Year list displays.
- Select the desired year from the list.
- Otherwise, select the Return to Search button.
![View W-2/W-2c Select tax year section](https://media.screensteps.com/image_assets/assets/005/984/774/original/9d591940-d6a3-4f68-ad72-34578d8f1b3c.png)
- From the list of Tax Form IDs (W-2 or W-2c), select the Year End Form that you wish to view.
- Select Filing Instructions for the appropriate tax form to view the filing instructions.
- The respective PDF document will open and could be downloaded and/or printed.
Below is an example of the W-2 Year End Form. - To close the pdf window, click the X on the tab at the top.
![Form W-2 Wage and Tax Statement PDF](https://media.screensteps.com/image_assets/assets/005/984/766/original/ca3cd20d-daa6-494d-8bdf-0906a0028536.png)
- Below is an example of the W-2 Filing Instructions.
- To close the pdf window, click the X on the tab at the top.
![Form W-2 Wage and Tax Statement Filing Instructions PDF](https://media.screensteps.com/image_assets/assets/005/984/760/original/bc679e76-bb24-456a-88d9-eaa3eab0ea93.png)
- Below is an example of the W-2c Year End Form.
- To close the pdf window, click the X on the tab at the top.
![W-2c Year End Form PDF](https://media.screensteps.com/image_assets/assets/005/984/770/original/5095ed01-50e7-4621-9438-e1e8e0fee798.png)
- Below is an example of the W-2c Filing Instructions.
- To close the pdf window, click the X on the tab at the top.
![W-2c Filing Instructions PDF](https://media.screensteps.com/image_assets/assets/005/984/762/original/9890aa7c-c734-4c29-a7a9-3b15718f02c5.png)
The process to view, download and print W-2/W-2c Forms is now complete.
End of procedure.
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