9.2 Combo Code Delete
9.2 Combo Code Delete
Purpose: Use this document to delete a combo code in ctcLink.
NOTE: To delete a Combo Code that was created in error, the following criteria must be met:
- The combo code was never used.
- The combo code was not associated to any employee in Job Data.
- The combo code was not paid upon.
NOTE: As the Combination Code Delete process runs, validation occurs for these three conditions.
If any one of them exist, the process generates and outputs an error.
- Prior to beginning this process, the user opens an Excel file, enters the combo codes to delete and saves the file using the CSV format.
Audience: HCM, Finance
You must have at least one of these local college managed security roles:
- ZC HR Combo Code
- ZD HR Central Config VW
- ZZ COMBO DELETE
- ZZ Payroll Local Config
- ZZ HR Combo Code
If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.
- Open the Excel application on your computer to a Blank workbook.
- Click in cell A1 of the Excel worksheet. Make sure there are no headers and no other information on the sheet.
- Enter the first combo code number to delete, complete with leading zeros.
- If there are multiple combo codes to delete, continue entering down column A (A2, A3, A4. . . ) until all codes for deletion are listed.
-
Save the Excel file with the CSV format, using a name and location on your computer that will be easy to retrieve when asked for in Step 13 of this process.
NOTE: To summarize, the Combo Code Delete file needs be in the CSV format and contains only the Combo Code number - complete with leading zeros, no headers and no other information, starting in cell A1 and continuing down Column A until all codes that need to be deleted are listed. - The example below illustrates a CSV file with 3 combo codes entered for the deletion process.
To run the Combination Code Delete process:
Navigation: Payroll for North America > CTC Custom > CTC Processes > Combination Code Delete
The Combination Code Delete search page displays.
- Enter the Run Control ID or Add a New Value.
- Enter search criteria.
- Select the Search button (or Add button)
![Combo Code Delete Search Page for Run Control](https://media.screensteps.com/image_assets/assets/006/654/346/original/ac6750a1-613d-4fd7-9872-5d4646b96f1c.png)
The Combination Code Delete page displays.
- Enter or select the Company code.
- Click the Add Attachment icon in the COA Load File section, Attached File row.
![Combo Code Delete page enter Company and Attach Delete Template](https://media.screensteps.com/image_assets/assets/006/654/352/original/ca702557-d095-4512-85b4-2432b95485d6.png)
The File Attachment pagelet displays.
- Click the Choose File button.
![File Attachment pagelet Choose File button highlighted.](https://media.screensteps.com/image_assets/assets/006/654/348/original/6e9aa631-ef42-4cfb-99fb-e44c6f5f27e1.png)
The PC File Explorer opens.
- Navigate to the location where the Combo Code Delete CSV file is stored on your computer, created in Steps 1 - 5, and select.
- Click the Open button.
![File Explorer open to select file name and Open button highlighted.](https://media.screensteps.com/image_assets/assets/006/685/641/original/451420d1-80ce-41c7-b5c4-050a3f738b3e.png)
The File Attachment pagelet displays.
- Click the Upload button.
![File Attachment pagelet with Upload button highlighted.](https://media.screensteps.com/image_assets/assets/006/685/649/original/8c97f2b3-89b2-4a87-a4d5-4b1e7b9aae48.png)
The Combination Code Delete page displays.
- The selected file name displays in the Attached File row.
- Click the Run button.
![Combo Code Delete page with template file uploaded.](https://media.screensteps.com/image_assets/assets/006/685/638/original/218d9ba7-e463-46ea-9264-47e64668f06a.png)
The Process Scheduler page displays.
- Verify the Process Name.
- Validate the process has the Select check box enabled.
- Click the OK button.
![Process Scheduler Request page](https://media.screensteps.com/image_assets/assets/006/685/631/original/62be1924-ab4d-4c2f-a757-e16e26dbbe68.png)
The Combination Code Delete page displays.
- Make note of the Process Instance number.
- Select the Process Monitor link.
![Combination Code Delete page with Process Monitor link highlighted.](https://media.screensteps.com/image_assets/assets/006/685/647/original/10ff476c-c6c6-4aa4-bce6-22206104aaf9.png)
The Process Monitor page displays.
- Select the Refresh button until the Run Status = Success and the Distribution Status = Posted
- Click the Details link.
The Process Details page displays.
- Click the View Log/Trace link.
- Select the link to the log file you wish to view.
- Review the log file for the total number of records processed and any errors that may have been encountered.
![Process Detail page with link to the View Log/Trace page.](https://media.screensteps.com/image_assets/assets/006/685/645/original/c6e1fc39-174e-4126-b3b4-4227e1cc8c49.png)
- Navigate to the Combination Code Table.
Navigation: Set Up HCM > Common Definitions > Chartfield Configuration > Combination Code Table
- Search the Combination Code Table for the deleted combo code.
Note: The requested code should not be available in the search results.
![Use the Combination Code Table Search page to verify the combo code was deleted.](https://media.screensteps.com/image_assets/assets/006/685/650/original/37be21f6-e930-41d1-ab1c-ac6f16bf7d1d.png)
The process for Combination Code Delete is now complete.
End of procedure.
0 Comments
Add your comment