9.2 Combo Code Delete

9.2 Combo Code Delete

Purpose: Use this document to delete a combo code in ctcLink.

NOTE: To delete a Combo Code that was created in error, the following criteria must be met:

  • The combo code was never used.
  • The combo code was not associated to any employee in Job Data.
  • The combo code was not paid upon.

NOTE: As the Combination Code Delete process runs, validation occurs for these three conditions.
If any one of them exist, the process generates and outputs an error.

  • Prior to beginning this process, the user opens an Excel file, enters the combo codes to delete and saves the file using the CSV format.

Audience: HCM, Finance

You must have at least one of these local college managed security roles:

  • ZC HR Combo Code
  • ZD HR Central Config VW
  • ZZ Payroll Local Config
  • ZZ HR Combo Code

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

  1. Open the Excel application on your computer to a Blank workbook.
  2. Click in cell A1 of the Excel worksheet. Make sure there are no headers and no other information on the sheet.
  3. Enter the first combo code number to delete, complete with leading zeros.
  4. If there are multiple combo codes to delete, continue entering down column A (A2, A3, A4. . . ) until all codes for deletion are listed.
  5. Save the Excel file with the CSV format, using a name and location on your computer that will be easy to retrieve when asked for in Step 13 of this process.
    NOTE: To summarize, the Combo Code Delete file needs be in the CSV format and contains only the Combo Code number - complete with leading zeros, no headers and no other information, starting in cell A1 and continuing down Column A until all codes that need to be deleted are listed.
  6. The example below illustrates a CSV file with 3 combo codes entered for the deletion process.
Excel CSV file listing 3 combo codes to delete in cells A1, A2 and A3, complete with leading zeros and no other information.

To run the Combination Code Delete process:

Navigation: Payroll for North America > CTC Custom > CTC Processes > Combination Code Delete

The Combination Code Delete search page displays.

  1. Enter the Run Control ID or Add a New Value.
  2. Enter search criteria.
  3. Select the Search button (or Add button)
Combo Code Delete Search Page for Run Control

The Combination Code Delete page displays.

  1. Enter or select the Company code.
  2. Click the Add Attachment icon in the COA Load File section, Attached File row.
Combo Code Delete page enter Company and Attach Delete Template

The File Attachment pagelet displays.

  1. Click the Choose File button.
File Attachment pagelet Choose File button highlighted.

The PC File Explorer opens.

  1. Navigate to the location where the Combo Code Delete CSV file is stored on your computer, created in Steps 1 - 5, and select.
  2. Click the Open button.

File Explorer open to select file name and Open button highlighted.

The File Attachment pagelet displays.

  1. Click the Upload button.
File Attachment pagelet with Upload button highlighted.

The Combination Code Delete page displays.

  1. The selected file name displays in the Attached File row.
  2. Click the Run button.
Combo Code Delete page with template file uploaded.

The Process Scheduler page displays.

  1. Verify the Process Name.
  2. Validate the process has the Select check box enabled.
  3. Click the OK button.
Process Scheduler Request page

The Combination Code Delete page displays.

  1. Make note of the Process Instance number.
  2. Select the Process Monitor link.
Combination Code Delete page with Process Monitor link highlighted.

The Process Monitor page displays.

  1. Select the Refresh button until the Run Status = Success and the Distribution Status = Posted
  2. Click the Details link.
Procedss Monitor page to Refresh Status to Success and Posted.

The Process Details page displays.

  1. Click the View Log/Trace link.
  2. Select the link to the log file you wish to view.
  3. Review the log file for the total number of records processed and any errors that may have been encountered.
Process Detail page with link to the View Log/Trace page.
  1. Navigate to the Combination Code Table.

Navigation: Set Up HCM > Common Definitions > Chartfield Configuration > Combination Code Table

  1. Search the Combination Code Table for the deleted combo code.
    Note: The requested code should not be available in the search results.
Use the Combination Code Table Search page to verify the combo code was deleted.

The process for Combination Code Delete is now complete.

End of procedure.


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