Navigation:  Payroll for North America > Payroll Processing USA > Create Direct Deposits > Create PDF Advice Forms

1. The Create PDF Advice Forms search page displays.
2. If you have run this process or report in the past, select the Find an Existing Value tab to enter an existing Run Control ID and select the Search button. If this is the first time running this process or report, select the Add a New Value tab to create a new Run Control ID and select the Add button. 
   • NOTE: It is important to note that Run Control IDs cannot be deleted. Do not include spaces in your Run Control. We encourage the Run Control ID to have the same process naming convention but unique to the step; because of this, including your institution code and a short process description in the Run Control ID is recommended--e.g.,  WA260_CR8_PDF_ADV_FORM_JL (Lake Washington, Create PDF Advice Form, User Initials).

3. The Create PDF Advice Forms page displays.
4. Enter the Pay Run ID or select from lookup icon.
5. By default, the Both radio button is enabled, that is acceptable.
   The other options are On-Cycle only or Off-Cycle only.
6. Use the Self Service Availability Override section if there is a reason to change the default value for the timing of when direct deposit advices become available for employee viewing in self-service. Each College/Pay Group combination is established in the system Paycheck Options Table containing the Paycheck Availability value (Days from Check Date). To override, enter the number of days prior to pay day that you want the employees to be able to view the payroll information in employee self-service.

Options:  (Referring to the Payroll Processing Timeline may be able to assist in determining the appropriate number).

• Enter 0 to make self-service advices available on the check date entered on the pay calendar for the pay run.
• Enter a negative number to make self-service paychecks available the specified number of days before the check date entered on the pay calendar.
• Enter a positive number to make self-service paychecks available the specified number of days after the check date entered on the pay calendar.

NOTE: Always use a negative to indicate days prior to pay day.  

If you receive the following warning message, select OK to close and go back to Create PDF Advice Forms page.

7. Select the Run button.
8. The Process Scheduler Request page displays.
9. Please refer to the Process Schedule Request steps for further instructions.
10. The Payroll Advice Print ".out" file displays.
11. Of particular interest, the number of Total Advices is listed and the Total Net Pay of those advices is listed.