Utilizing the OK to Pay All

Purpose: Use this document as a reference to mass update the OK to Pay check box on paylines. Payroll Administrators will see the OK to Pay All section on these two pages in ctcLink: By Paysheet and By Payline Security.

Whether you are using the By Paysheet page - Paysheet tab or the By Payline Security page - Payline tab, the OK to Pay All functionality is the same.

Audience: Payroll Administrators

You must have at least one of these local college managed security roles:

  • ZC Payroll Data Maintenance
  • ZZ Payroll Data Maintenance

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

Utilizing the OK to Pay All Functionality in Paylines

Fluid Navigation: Workforce Administrator homepage > Payroll Administration tile > By Payline Security left-side menu

Classic Navigation: Payroll for North America > Payroll Processing USA > Update Paysheets > By Payline Security

Classic Navigation: Payroll for North America > Payroll Processing USA > Update Paysheets > By Paysheet

  1. The By Payline Earnings Security search page displays.
  2. The Ok to Pay All section contain two buttons: Deselect All and View Summary. By default, the section is expanded, but can be collapsed by selecting the the downward chevron to the left of the OK to Pay All heading.
By Payline Security page with Payline tab, and Ok to Pay All section highlighted.
  1. Select the Deselect All button
    • Deselect All - When you click on Deselect All, the following message will appear: “OK to Pay will be deselected for every Addl Line Nbr for this employee. The deselection will occur when you select OK.”
    • The button becomes read-only if all OK to Pay check boxes are already cleared.
    • NOTE: If you update the OK to Pay field on a payline for an employee with multiple jobs, the update only applies to the payline that you are viewing, not the paylines for the other jobs.
By Payline Security page - Payline tab with Deselect All button highlighted.button highlighted.
  1. Read the message and select the OK button to close the pop-up window.
Pop-up message when the Deselect All button is selected. OK button highlighted.
  1. Notice the OK to Pay check box is now cleared and the Deselect All button is disabled.
  2. Select the View Summary button.
    • View Summary - The system provides a summary view of all additional lines of a payline on a modal page. It can be used to audit when and by whom the OK to Pay check box was last updated in the additional lines.
By Payline Security page - Payline tab with Deselect All button disabled, OK to Pay check box cleared and view summary button highlighted.
  1. The OK to Pay Summary pagelet displays.

The OK to Pay All Details section lists the summary information of the payline's additional line numbers. For example, if the OK to Pay check box is either selected or cleared in any line, the update is indicated in this section, along with the user, date, and time of the update. Last Updated By, Name, and Last Updated Date and Time are audit fields that are used for tracking the OK To Pay field only. Other fields in the OK to Pay Details section are informational only and are not tracked by the audit fields.

  1. Use the Additional Data link to view additional information of the payline, such as Business Unit, Department, Job Code, Position and more.
  2. Select the Return button to go back to the By Payline Security page when finished reviewing the information.
OK to Pay Summary pagelet with OK to Pay Details section highlighted.

The procedure to utilize the OK to Pay All feature in paylines is complete.

0 Comments

Add your comment

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.