Running the Pay Check Absence Report

Purpose: Use this document to run the Pay Check Absence Report in ctcLink.

Audience: Payroll Specialists.

Below is an example of Leave and Compensation Time balances display on PDF Pay Advice or PDF Paycheck in Employee Self Service, after the Create PDF Paychecks and Create PDF Pay Advices processes have been run.

Example of Summary Leave Balances table that will appear on the employee's pay stub.

You must have at least one of these local college managed security roles:

  • ZD Absence Mngmt Reporting
  • ZZ ABS Management Support

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

Running the Pay Check Absence Report

This process pulls Leave and Compensation Time Balances from Absence Management and Time & Labor modules in a holding table, which data later will be later displayed on the employee's pay stub under SUMMARY LEAVE BALANCES section when the PDF Paychecks and PDF Advices are created.

The Pay Check Absence Report is included as a step in the custom consolidated PSJob CONFIRM - ctcLink Pay Confirm Jobs, but it can be run separately, if needed.

IMPORTANT: The Pay Check Absence Report should be run for the Pay Run ID that currently has been confirmed. Do not run for previous or future pay periods.

Navigation:  Payroll for North America > CTC Custom > CTC Processes >  Pay Check Absence Report

  1. The Pay Check Absence Report search page displays.
  2. If you have run this process or report in the past, select the Find an Existing Value tab to enter an existing Run Control ID and select the Search button. If this is the first time running this process or report, select the Add a New Value tab to create a new Run Control ID and select the Add button. 
    • NOTE: It is important to note that Run Control IDs cannot be deleted. Do not include spaces in your Run Control. We encourage the Run Control ID to have the same process naming convention but unique to the step; because of this, including your institution code and a short process description in the Run Control ID is recommended--e.g., WA220_ADM_FYR_5 (Admissions Letter, Summer, FYR Admit Type).
  3. The Pay Check Absence Report page displays.
  4. Enter or select the Pay Run ID lookup icon and select the desired pay run ID.
  5. Select the Run button.
Pay Check Absence Report run control page

This process/report only works properly for the current pay period (Pay Run ID) only.

If a previous pay period or future pay period is entered by the Pay Run ID, the process results in an error.

  1. The Process Scheduler Request page displays.
  2. Please refer to the Process Schedule Request steps for further instructions.
  3. The View Log/Trace page displays.
  4. Select the PAY_CHECK_ABSENCE_REPORTING_instancenumber.log link in the File List.
  5. The Process/Interface Log displays.
  6. Review any errors that may be listed, resolve and run the report again.

NOTE: Here is where you would see the error if the Pay Run ID specified a previous or future pay period.

Process Interface Log

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