9.2 Running the Pay Calculation Process (Final Calc) Using Consolidated PS Job

Purpose: Use this document as a reference for how to run the Calculate Payroll (in Final mode) using the consolidated payroll process in ctcLink.

Audience: Payroll Administrators

You must have at least one of these local college managed security roles:

  • ZZ Payroll Processing

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

Use the Calculate Payroll page to enter the request parameters. These parameters will be used to define the processing rules and data to be included when the PS Job process is run.

The processes included in the ctcLink Final Calc Jobs PS Job include:

  • PSPPYRUN - Calculate Payroll using the Final mode.
  • CTC_PEADJ_AE - Payroll Hours Adjustment.

Run the Pay Calculation Process (Final Calc) Using the PS Job

Navigation:  NavBar > Navigator > Payroll for North America > Payroll Processing USA > Produce Payroll > Calculate Payroll

  1. The Calculate Payroll search page displays.
  2. Select the Add a New Value tab.
  3. Enter the desired information into the Run Control ID field.
  4. Select the Add button.
Add a New Value Tab
  1. The Calculate Payroll page displays.
  2. Enter the desired information into the Pay Run ID field.  If you do not know the correct code, you may use the look-up tool (magnifying glass icon) to find it.
  3. Select the On or Off Cycle list and choose the On-Cycle Checks item from the drop-down menu.
  4. For running final calculation, be sure the Preliminary Calculation Run box is turned off (blank).
  5. Select the (Re)Calculate All Checks box.
  6. Click the Run button.
Calculate Payroll Detail Entry Page
  1. The Process Scheduler Request page displays.
  2. In the Process List, there are three choices: the first two are Process Type = PS Job; the third is a SQL (original calculate pay process)
    ctcLink Final Calc Jobs
  3. Select the first link ctcLink Final Calc Jobs.
    This list shows the individual processes that are run in the Job.
Process Scheduler Request with jobs or individual process to select.
  1. The Job Detail page displays.
  2. The individual processes included in the PS Job are displayed.
  3. Review the list and click the OK button.
Job Detail Page listing all of the processes that are run in the job
  1. The Process Scheduler Request page displays.
  2. Select the check box for the ctcLink Final Calc Jobs PS Job.
  3. Click the OK button to initiate the process.
Process Scheduler Request to select ctcLink Final Calc Jobs process.
  1. The Calculate Payroll page is updated and displays.
  2. Make note of the Process Instance number.
  3. Select the Process Monitor link.
Process Instance Number
  1. The Process Monitor page displays.
  2. Select the Refresh button until the Run Status is Success.
  3. Notice the Process Name FINCALC becomes a link for the PS Job.
  4. Click the FINCALC link.
Process List Page
  1. The Process Detail displays.
  2. The detail lists all of the individual processes and their run status.
    NOTE: if one of the processes in Job fail, the job stops there. Review the logs and errors why it failed.
  3. Select one of the processes.

 

Process Detail page with Final Calc Job listing the processes.
  1. The next level Process Detail page displays.
  2. Click the View Log/Trace link
Process Detail page to select the View Log/Trace link.
  1. The View Log/Trace page displays.
  2. In the File List, select the log file to view.
View Log/Trace log file in the file list.
  1. The log file displays in a new tab.

 

Final Calc Log file displayed in new tab.
  1. The process to run the final pay calculation is now complete.
  2. End of procedure.

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