Run the TAX030 - Form 1042 Audit Report

Purpose: Use this document as a reference for running the PeopleSoft delivered TAX030, form 1042-S by Pay Period Audit report (Foreign Person's U.S. Source Income Subject to Withholding). This report produces tax liability 1042 data for a company and pay period that you specify and is related to Non-Resident Aliens (NRA) at your college. Colleges should run this report each pay period.

Audience: Payroll Administrators.

You must have at least one of these local college managed security roles:

  • ZZ Payroll Processing

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

Run the TAX030 - Form 1042 Audit Report

Classic Navigation: Payroll for North America Pay Period Tax Reports USA Form 1042 Audit

  1. The Form 1042 Audit run control search page displays.
  2. If you have run this process or report in the past, the Find an Existing Value tab displays by default to enter an existing Run Control ID and select the Search button. If this is the first time running this process or report, select the Add a New Value tab to create a new Run Control ID and select the Add button.

NOTE: It is important to note that Run Control IDs cannot be deleted. Do not include spaces in your Run Control name. We encourage the Run Control ID to have the same process naming convention but unique to the step; because of this, including your institution code and a short process description in the Run Control ID is recommended--e.g., 090_FORM_1042_AUDIT.

  1. The Form 1042 Audit - Report Request Parameters page displays.
  2. The Report Request Parameters allow you to run this report either by Tax Year (calendar year) or by pay period date From Date / Thru Date.

Recommendations to run the report based on the report request parameter fields above:

  1. To run on a Pay Period basis, enter the pay period end date in both the From Date and Thru Date.
  2. When the process is run for the Tax Year, it will generate a report for the Calendar year.
    For example, running TAX030 for Tax Year = 2025, will create a report for the period 1/1/2025 through 12/31/2025.
  3. To capture activity for the College System tax year, enter From Date = the start date of the last pay period of the previous year (processed in January of the current year); Thru Date = the pay period end date of the last pay period to be processed in the current year.
    See the example below: From 12/16/2024 Thru 12/15/2025.
  1. Select the Run button.
Form 1042 Audit Run control page.
  1. The Process Scheduler Request page displays.
  2. Be sure the line that has the Description - 1042-S by Pay Period and Process Name - TAX030 has the Select check box selected and then select the OK button.
  3. Please refer to the Process Schedule Request steps for further instructions.
  4. Select the tax030_process instance number.PDF to view the FORM 1042-S TAX LIABILITY DATA BY PAY PERIOD Report.
  5. View and/or download the report.
    The PDF report lists the pages down the left-side, the first page is the first pay period that has data based on the run parameters.
Form 1042-S PDF sample report, page 1.
  1. The last page of the PDF report shows the summary totals for the Income Code, Gross Income, Withholding Allowance, Federal Tax Amount and Tax Rate.
Form 1042-S PDF sample report, Summary page.

The procedure to run the TAX030 - Form 1042-S Audit Report is complete.

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