ctcLink Reference Center
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Topics
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Set Up Employee Pay Data 19
- View Tax Withholding Forms Submitted via ESS
- Enter U.S. Employee Tax Data
- Enter US Tax Distribution Information
- Employee Tax Distribution
- Payroll Tax for Out-of-State Workers
- Non-Resident Alien (NRA) Setup
- Create Additional Pay
- Add Additional Pay Entries
- 9.2 Enter US Direct Deposit Information
- Enter General Deductions
- Assign or End General Deduction for an Employee
- HCA Average Cost
- Create PFML (Paid Family & Medical Leave) General Deductions
- 9.2 Assign Garnishments to Employees
- 9.2 Enter Optional Payroll Processing Information
- 9.2 Automated Step Increment
- Override Employee Level Benefits Deductions
- Override General Deduction Processing Parameters
- Review Garnishments
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Time and Labor Via Payroll 7
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Pre-Processing 9
- 9.2 Pre-Payroll Processing Checklist
- 9.2 Create a New Combo Code
- 9.2 Combo Code Delete
- 9.2 Review Pay Calendars
- Link a Pay Run ID to a Pay Calendar
- 9.2 Balloon Payment Processing in PeopleSoft
- PrePay Deduction Setup
- 9.2 Taxable Benefits & PrePay
- Pre-Pay Setup When Receiving Personal Check from Employee
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Working with Paysheets 20
- Run the Presheet Audit Report
- 9.2 Create Paysheets
- Create a Paysheet Manually
- Audit Paysheets
- Add Other Earnings Paysheet
- 9.2 Update Paysheets
- Update Paysheets by Earnings
- Update Payline Information
- Update Payline Earnings Security
- Update Adjustment Paysheet
- Update Employee Paylines Additional Data Page
- Record One-Time Paysheet Deductions
- 9.2 Record a One-Time Paysheet Tax Deduction
- 9.2 Record One-Time Paysheet Garnishments
- Utilize the OK to Pay All
- Review Paysheet Balances
- Review Payline by Earnings
- Load Paysheet Transactions
- Run Create HCA Avg Cost Paysheets
- Run the Pay Unsheet Process
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Preliminary Pay Calculations 16
- 9.2 Run the Pre-calculation Audit Report
- Run Custom Primary Job Flag Update
- Run the Paysheet Hourly Rate Adjust Process
- 9.2 Run the Pay Calculation Process (PreCalc) Using Consolidated PS Job
- Run the Pay Calculation Process
- Run the Medical Aid Maximum Process
- Run the Union Dues Monthly Maximum Process
- Spending Account Calculation Process
- Create PrePay Deductions
- Review Payroll Error Messages
- 9.2 Run the Payroll Error Message Report
- View Paycheck Details
- View Paycheck Summaries
- Perform Quick Calculation
- View Release Quick Calc Lock
- Use Maintain Flags
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Final Pay Calculations 1
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Pay Confirmation 10
- Understand Pay Confirmation
- 9.2 Understand Pay Confirmation Video
- Run the Pre-Confirm Audit Report
- 9.2 Run the Confirm Payroll Process (Confirm) Using Consolidated PS Job
- 9.2 Run the Pay Confirmation Process
- 9.2 Run the Pay Confirmation Process Video
- Run the Pay Check Absence Report
- Review Pay Confirmation Results
- 9.2 Review Pay Confirmation Results Video
- Run Custom Payroll Hours Adjustment
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Post-Confirm Processing 10
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Payroll/Balance Adjustments 10
- Adjust Arrears Balances
- Adjust Deduction Balances
- Adjust Garnishment Balances
- Adjust Special Accumulator Balances
- Adjust U.S. Tax Balances
- Adjust Year-to-Date Check Balances
- Delete Employee Balances
- 9.2 View Check Adjustment Errors
- 9.2 Process an Overpayment Recovery (Check Cashed by Employee)
- 9.2 Prior Year Overpayments
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Processing Leave 7
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Payroll Reports and Queries 17
- Create a Payroll Register
- Create a Deduction Register
- Print Direct Deposit Advices
- 9.2 Print Checks and Direct Deposit Advices Video
- Reprint Checks
- Transmit Payroll Data to A/P
- Payroll to GL Interface (M-036)
- Run the DDP Transmittal File
- Run the Database Audit Report
- Run the Deductions in Arrears Report
- 9.2 Run the Deductions Not Taken Report
- Run the Employees Not Processed Report
- Run the Other Earnings Register Report
- Run the Quarterly Federal Tax Summary Report
- TIAA Over 6 Pct Payroll Benefits Transfer
- Paycheck to ACOM Printer
- 9.2 Run Staff Months Calculation
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Annual Processes 11
- Build the Fiscal Year Balance ID Tables
- Create Pay Calendars
- Create Pay Run IDs
- Update Pay Calendar Tables
- Manage Electronic Consent for Year End Forms
- 9.2 View W-2/W-2c Form for an Employee and Download or Print
- 9.2 Enter W-2C in ctcLink
- Run the Year End Record Error Report (TAX910ER)
- W-2 Data Preparation - Run the Error Listing Process
- W2 Processing
- Year End Sick Leave Buyouts - Query
Colors and button shapes may appear differently in QRGs compared to the live PeopleSoft environment, but functionality has not been affected by the latest PeopleTools upgrade. Please refer to the Fundamentals section of the Reference Center for images of several current system pages.
QRGs are intended to provide a quick walk-through for college staff performing a business process in ctcLink and do not necessarily provide a comprehensive explanation of all possible scenarios. Updates to Reference Center materials are made continuously, so please check back frequently for the most current information.
Other Resources
Welcome to ctcLink (Start Here!)
- Intro to ctcLink
- Onboarding Training Materials and Applications
- Fundamentals
- Crosswalks & Glossaries
- ctcLink Service Desk/Ticketing System
Process Alignment
- Project Overview
- Process Alignment Task Forces
- Utilization Dashboards
Resources
- 25Live (Software)
- Commonly Used Reports and Processes
- Data Services
- Governance
- ctcLink Enhancement Requests
- Legacy Access
- Megamation (Software)
- Navigation Paths
- PeopleSoft Security
- PMO - Project Information
- Testing (Current Activities)
- Training Videos
9.2 Campus Solutions
- 9.2 CS - Academic Structure
- 9.2 CS - Academic Advisement
- 9.2 CS - Admissions
- CS Business Process Maps (Flow Charts)
- 9.2 CS - Campus Community
- CS - 3Cs: Comments, Communications and Checklists
- 9.2 CS - Continuing Education
- 9.2 CS Fundamentals
- 9.2 CS - Curriculum Management
- HighPoint Campus Experience (HCX)
- 9.2 CS - Student Records
- 9.2 CS - Campus Solutions Resources
9.2 Finance
- 9.2 FIN - Finance Fundamentals
- 9.2 FIN - Finance Navigation Resources
- 9.2 FIN - Accounts Payable
- 9.2 FIN - Accounts Receivable
- FIN - Asset Management
- 9.2 FIN - Billing
- 9.2 FIN - Budget/Budgeting (Commitment Control)
- 9.2 FIN - Budget Security
- FIN - Delegations
- FIN - Travel & Expenses
- 9.2 FIN - General Ledger
- 9.2 FIN - Grants/Contracts
- FIN - Project Costing
- 9.2 FIN - Purchasing
- FIN - PBCS (Planning Budgeting Cloud Services)
- 9.2 FIN - Treasury - Cash Management
- 9.2 FIN - Finance Resources
- 9.2 FIN - Closing Periods and Years Procedures
- FIN Business Process Maps (Flow Charts)
9.2 Financial Aid
- FA - User Set Up
- FA - Student Access
- 9.2 FA - Viewing Financial Aid Pages
- FA - ISIR Processing
- 9.2 FA - Managing 3Cs
- FA - Financial Aid Term
- FA - Budgets
- 9.2 FA - Packaging and Awards
- 9.2 FA - SAP
- FA - Service Indicators/User Edit Messages
- FA - Disbursement
- FA - Pell
- 9.2 FA - Loans
- 9.2 FA - Return to Title IV
- 9.2 FA - Federal and State Reporting
- 9.2 FA - Reconciliation
- 9.2 FA - Financial Aid Business Process Guides
- FA - Financial Aid Resources
9.2 Human Capital Management
- 9.2 HCM - Absence Management
- 9.2 HCM - Benefits
- 9.2 HCM - Faculty Workload (FWL)
- HCM Business Process Maps (Flow Charts)
- 9.2 HCM - HR Core
- 9.2 HCM - Payroll
- 9.2 HCM - TAM (Talent Acquisition Management)
- 9.2 HCM - Time & Labor
- 9.2 HCM - Human Capital Management Resources
9.2 Self Service
- 9.2 Faculty Self Service
- Financials Employee Self Service
- 9.2 HCM Employee Self Service
- 9.2 Manager Self Service
- 9.2 Student Homepage
- 9.2 Advisor Homepage
- 9.2 CS Staff Homepage
9.2 Student Financials
- SF - 1098-T's
- SF - Cashiering
- SF - Collections
- SF - General Ledger Interface
- SF - Payment Plans
- SF - Refunds
- SF - Running Start
- SF - Term Rollover and Fees
- SF - Third Party Contracts
- SF - Tuition Calculation
- SF - Student Financials Resources
Archived Project Materials
- Implementation Project Archives
- Local Configuration Guides Project Archives
- Testing Project Archives
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