Create PrePay Deductions

Purpose: Use this document as a reference for running the custom process that calculates PrePay deductions. This process can be run in ctcLink multiple times but only needs to run once unless changes are made to prepay data.

Audience: Payroll Administrators.

You must have at least one of these local college managed security roles:

  • ZZ Payroll Processing

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

Run the Create PrePay Deductions Process

Navigation:  Payroll for North America > CTC Custom > CTC Processes > Create PrePay Deductions

  1. The Create PrePay Deductions search page displays.
  2. If you have run this process or report in the past, select the Find an Existing Value tab to enter an existing Run Control ID and select the Search button. If this is the first time running this process or report, select the Add a New Value tab to create a new Run Control ID and select the Add button. 
    • NOTE: It is important to note that Run Control IDs cannot be deleted. Do not include spaces in your Run Control. We encourage the Run Control ID to have the same process naming convention but unique to the step; because of this, including your institution code and a short process description in the Run Control ID is recommended--e.g., WA220_ADM_FYR_5 (Institution, Admissions Letter, Summer, FYR Admit Type).
    • The Create PrePay Deductions process parameters page displays.
  3. As of February 2023, the Process Request Parameters for this process is by Pay Run ID only.  
    • NOTE: This process is no longer run by Company and Pay Period End Date.
  4. Enter or select the Pay Run ID.
  5. Select the Run button.
Run cpntrol page
  1. The Process Scheduler Request page displays.
  2. Please refer to the Process Schedule Request steps for further instructions.
  3. The log files are in the File List section of the page.
  4. Select the PREPAY_DEDUCTION_ProcessInstanceNumber.log link. Be sure to look at both logs for information. A new window will open for each .log link. Research and resolve any messages displayed in log.
  5. If there are any errors in the log file, contact the HCM Support Team by way of submitting a ticket.
  6. Close the tab to close the file.

0 Comments

Add your comment

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.