ctcLink Reference Center
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Topics
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Payroll Checklist for End to End Payroll Processing 4
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Annual Processes 8
- Building the Fiscal Year Balance ID Tables
- Creating Pay Calendars
- Creating Pay Run IDs
- Managing Electronic Consent for Year End Forms
- Updating Pay Calendar Tables
- 9.2 View W-2/W-2c Form for an Employee and Download or Print
- 9.2 Enter W-2C in ctcLink
- Running the Year End Record Error Report (TAX910ER)
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Confirming Payroll 16
- 9.2 Printing Checks and Direct Deposit Advices Video
- 9.2 Reprinting Checks Video
- Reviewing Pay Confirmation Results
- 9.2 Reviewing Pay Confirmation Results Video
- 9.2 Running the Pay Confirmation Process Video
- Running the Preconfirm Audit Report
- Understanding Pay Confirmation
- 9.2 Understanding Pay Confirmation Video
- Viewing Paycheck Details
- Viewing Paycheck Summaries
- 9.2 Working with Checks and Direct Deposits Video
- Run Custom Primary Job Flag Update
- Run Custom Payroll Hours Adjustment
- Spending Account Calculation Process
- Load Paysheet Transactions
- Running the Pay Check Absence Report
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Payroll Adjustments 31
- Adding Additional Pay Entries
- Adjusting Arrears Balances
- Adjusting Deduction Balances
- Adjusting Garnishment Balances
- Adjusting Special Accumulator Balances
- Adjusting U.S. Tax Balances
- Adjusting Year-to-Date Check Balances
- 9.2 Assigning Garnishments to Employees
- 9.2 Creating an Online Check (Check Simulation)
- Assigning or Ending General Deduction for an Employee
- Creating PDF Advice Forms
- Creating PFML (Paid Family & Medical Leave) General Deductions
- Deceased Employee Payout Process for Payroll
- Deleting Employee Balances
- Entering General Deductions
- Printing Direct Deposit Advices
- 9.2 Processing a Check Reversal
- 9.2 Processing an Overpayment Recovery (Check Cashed by Employee)
- 9.2 Recording One-Time Paysheet Garnishments
- Reprinting Checks
- 9.2 Reviewing Garnishments
- Running the DDP Transmittal File
- 9.2 Updating Adjustment Paysheet
- Using Maintain Flags
- 9.2 Viewing Check Adjustment Errors
- 9.2 Setting Up an Employee Instance
- 9.2 Pre-Pay Setup When Receiving Personal Check from Employee
- 9.2 Creating a Manual Check Entry for Benefits
- 9.2 Taxable Benefits & PrePay
- Running the Paysheet Hourly Rate Adjust Process
- 9.2 Prior Year Overpayments
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Payroll Processing 28
- 9.2 Automated Step Increment
- Creating a Deduction Register
- 9.2 Creating a New Combo Code
- Creating a Payroll Register
- Employee Tax Distribution
- 9.2 Entering Optional Payroll Processing Information
- 9.2 Entering US Direct Deposit Information
- Payroll Tax for Out-of-State Workers
- Entering U.S. Employee Tax Data
- 9.2 Entering US Tax Distribution Information
- HCM Earning Codes - Description
- 9.2 Loading the PSHUP File into Paysheets (FWL)
- 9.2 One Time PSHUP File Load and Maintenance
- Overriding Employee Level Benefits Deductions
- Overriding General Deduction Processing Parameters
- 9.2 Payroll Plan Example
- 9.2 PrePay Deduction Setup
- Utilizing the PSHUP File Template
- Year End Sick Leave Buyouts - Query
- Creating a Payroll Register
- HCA Average Cost
- Viewing Paycheck Details
- Running the Quarterly Federal Tax Summary Report
- NRA (Non Resident Alien) Setup
- 9.2 Spending Account Calculation Process
- Create PrePay Deductions
- 9.2 Combo Code Delete
- View Tax Withholding Forms Submitted via ESS
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Paysheets 24
- Adding Other Earnings Paysheet
- Auditing Paysheets
- 9.2 Creating a Manual Check Entry
- 9.2 Creating Paysheets
- 9.2 One Time PSHUP File Load and Maintenance
- Recording One-Time Paysheet Deductions
- 9.2 Recording a One-Time Paysheet Tax Deduction
- Reporting Time Using a Timesheet
- 9.2 Reviewing and Inactivating Transactions to be Loaded to Paysheets
- Reviewing Payline by Earnings
- Reviewing Paysheet Balances
- 9.2 Run Create HCA Avg Cost Paysheets
- 9.2 Updating Employee Paylines Additional Data Page
- Updating Payline Earnings Security
- 9.2 Updating Payline Information
- 9.2 Updating Paysheets
- 9.2 Updating Paysheets by Earnings
- 9.2 Paysheet Holding Update (PSHUP_TXN)
- 9.2 Creating a Paysheet Manually
- Running the Paysheet Hourly Rate Adjust Process
- 9.2 Paysheet Holding Load (PSHUP_TXN)
- Performing Quick Calculation
- Viewing Release Quick Calc Lock
- Utilizing the OK to Pay All
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Pre-Processing 8
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Payroll Reports and Queries 28
- 9.2 Running Staff Months Calculation
- 9.2 Running the Calculate Absence and Payroll Process
- Running the Check Register Report
- 9.2 Running the Pay Confirmation Process
- 9.2 Running the Database Audit Report
- Running the Deductions in Arrears Report
- 9.2 Running the Deductions Not Taken Report
- 9.2 Running the Employees Not Processed Report
- 9.2 Running the Load Absence to Payable Time Process
- 9.2 Running the Other Earnings Register Report
- 9.2 Running the Pay Calculation Process
- Running the Pay Unsheet Process
- 9.2 Running the Payroll Error Message Report
- 9.2 Running the Pre-calculation Audit Report
- 9.2 Running the Presheet Audit Report
- 9.2 Running the Tax Deposit Summary Report
- Running the Time and Labor Administration Process
- 9.2 Running the Union Dues Monthly Maximum Process
- 9.2 Running the Medical Aid Maximum Process
- Running the Pay Calculation Process
- 9.2 L&I Processing
- 9.2 1099-R Processing
- 9.2 W2 Processing
- 9.2 W-2 Data Preparation - Running the Error Listing Process
- 9.2 Running the Pay Calculation Process (PreCalc) Using Consolidated PS Job
- 9.2 Running the Pay Calculation Process (Final Calc) Using Consolidated PS Job
- 9.2 Running the Confirm Payroll Process (Confirm) Using Consolidated PS Job
- Running the Payroll Summary Report
Colors and button shapes may appear differently in QRGs compared to the live PeopleSoft environment, but functionality has not been affected by the latest PeopleTools upgrade. Please refer to the Fundamentals section of the Reference Center for images of several current system pages.
QRGs are intended to provide a quick walk-through for college staff performing a business process in ctcLink and do not necessarily provide a comprehensive explanation of all possible scenarios. Updates to Reference Center materials are made continuously, so please check back frequently for the most current information.
Other Resources
Welcome to ctcLink (Start Here!)
- Intro to ctcLink
- Onboarding Training Materials and Applications
- Fundamentals
- Crosswalks & Glossaries
- ctcLink Service Desk/Ticketing System
Process Alignment
- Project Overview
- Process Alignment Task Forces
- Utilization Dashboards
Resources
- 25Live (Software)
- Commonly Used Reports and Processes
- Data Services
- Governance
- ctcLink Enhancement Requests
- Implementation Project Archived Materials
- Legacy Access
- Local Configuration Guides
- Megamation (Software)
- Navigation Paths
- PeopleSoft Security
- PMO - Project Information
- Testing (Current & Project Archive)
- Training Videos
9.2 Campus Solutions
- 9.2 CS - Academic Structure
- 9.2 CS - Academic Advisement
- 9.2 CS - Admissions
- CS Business Process Maps (Flow Charts)
- 9.2 CS - Campus Community
- CS - 3Cs: Comments, Communications and Checklists
- 9.2 CS - Continuing Education
- 9.2 CS Fundamentals
- 9.2 CS - Curriculum Management
- HighPoint Campus Experience (HCX)
- 9.2 CS - Student Records
- 9.2 CS - Campus Solutions Resources
9.2 Finance
- 9.2 FIN - Finance Fundamentals
- 9.2 FIN - Finance Navigation Resources
- 9.2 FIN - Accounts Payable
- 9.2 FIN - Accounts Receivable
- FIN - Asset Management
- 9.2 FIN - Billing
- 9.2 FIN - Budget/Budgeting (Commitment Control)
- 9.2 FIN - Budget Security
- FIN - Delegations
- FIN - Expenses
- 9.2 FIN - General Ledger
- 9.2 FIN - Grants/Contracts
- FIN - Project Costing
- 9.2 FIN - Purchasing
- FIN - PBCS (Planning Budgeting Cloud Services)
- 9.2 FIN - Treasury - Cash Management
- 9.2 FIN - Finance Resources
- 9.2 FIN - Closing Periods and Years Procedures
- FIN Business Process Maps (Flow Charts)
9.2 Financial Aid
- FA - User Set Up
- FA - Student Access
- 9.2 FA - Viewing Financial Aid Pages
- FA - ISIR Processing
- 9.2 FA - Managing 3Cs
- FA - Financial Aid Term
- FA - Budgets
- 9.2 FA - Packaging and Awards
- 9.2 FA - SAP
- FA - Service Indicators/User Edit Messages
- FA - Disbursement
- FA - Pell
- 9.2 FA - Loans
- 9.2 FA - Return to Title IV
- 9.2 FA - Federal and State Reporting
- 9.2 FA - Reconciliation
- 9.2 FA - Financial Aid Business Process Guides
- FA - Financial Aid Resources
9.2 Human Capital Management
- 9.2 HCM - Absence Management
- 9.2 HCM - Benefits
- 9.2 HCM - FWL (Faculty Workload)
- HCM Business Process Maps (Flow Charts)
- 9.2 HCM - HR Core
- 9.2 HCM - Payroll
- 9.2 HCM - TAM (Talent Acquisition Management)
- 9.2 HCM - Time & Labor
- 9.2 HCM - Human Capital Management Resources
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