ctcLink Reference Center

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Running the Calculate Absence and Payroll Process

Purpose: Use this document as a reference for running the calculate absence (Takes and Entitlements) and payroll process in ctcLink.

Audience: Payroll Administrators.

You must have at least one of these local college managed security roles:

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

Navigation: Global Payroll & Absence Mgmt > Absence and Payroll Processing > Calculate Absence and Payroll

The Calculate Absence and Payroll run control search page displays.
If you have run this process or report in the past, select the Find an Existing Value tab to enter an existing Run Control ID and click the Search button. If this is the first time running this process or report, select the Add a New Value tab to create a new Run Control ID and click the Add button.
- NOTE: It is important to note that Run Control IDs cannot be deleted. Do not include spaces in your Run Control. We encourage the Run Control ID to have the same process naming convention but unique to the step; because of this, including your institution code and a short process description in the Run Control ID is recommended--e.g., WA220_ADM_FYR_5 (Institution, Process).
The Calculate Absence and Payroll page displays.
Select the Calendar Group ID lookup icon and select the appropriate calendar group ID.
Select the Identify checkbox located in the Processing Phases and Options section.
- Once you run the Identify phase, you cannot select this check box again for the same calendar group ID, unless you cancel the entire run.
- The Open check box is selected automatically when the calendar group is initially identified.
Select the Calculate checkbox also located in the Processing Phases and Options section.
Select the Run button.

The Process Scheduler Request page displays.
Please refer to the Process Scheduler Request steps for further instructions to complete the process of running the calculate absence and payroll process.