9.2 Spending Account Calculation Process

Purpose: Use this document as a reference for running the custom process that calculates the spending account deductions in ctcLink.

Audience: Payroll Administrators

You must have at least one of these local college managed security roles:

  • ZZ Payroll Processing

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

Run the Spending Account Calculation Process

Navigation:  NavBar > Navigator > Payroll for North America > CTC Custom > CTC Processes > Spending Account Calculation

  1. The Spending Account Calculation run control ID search page displays.
  2. Select the Add a New Value tab if this is the first time you are running this process.
    • If you have run the process previously, use the Find an Existing Value tab to search.
  3. Enter the new Run Control ID. For this example, it is called SPEND_ACCT_CALC.
    • If there is an existing run control ID, select it from the search list.
  4. For a new value, select the Add button.
Spending Account Calculation search page
  1. The Spending Account Calculation page displays.
  2. Enter the desired information into the Company field. This example uses Company 140.
  3. Enter the desired information into the Pay Period End Date field.  For this example, 11/30/21.
    You may use the look-up tool (magnifying glass icon) to select the appropriate pay period.
  4. Select the Run button.
Spending Account Calculation Process Request Parameters page
  1. The Process Scheduler Request page displays.
  2. Verify the Select button is enabled for the CTC_FSA_AE process.
  3. Select the OK button.
Process Scheduler Request Page
  1. The Spending Account Calculation page displays.
  2. Make note of the Process Instance number.
  3. Select the Process Monitor link.
Process Instance Number
  1. The Process Monitor page displays.
  2. Select the Refresh button until the Run Status is Success for the Instance number.
  3. Select the Details link and then select the View Log/Trace link to review the log file.
    • Two log files are generated:
      AE_CTC_FSA_AE_(process instance number).log
      SPENDING_ACCOUNT_CALC_(process instance number).log
    • If there are any errors in the log file, inform the HCM Support Team.
Process Monitor page, Process List Details link
  1. The procedure to run the Spending Account Calculation process is complete.
  2. End of procedure.


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