9.2 Spending Account Calculation Process
Purpose: Use this document as a reference for running the custom process that calculates the spending account deductions in ctcLink.
Audience: Payroll Administrators
You must have at least one of these local college managed security roles:
- ZZ Payroll Processing
If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.
Navigation: NavBar > Navigator > Payroll for North America > CTC Custom > CTC Processes > Spending Account Calculation
- The Spending Account Calculation run control ID search page displays.
- Select the Add a New Value tab if this is the first time you are running this process.
- If you have run the process previously, use the Find an Existing Value tab to search.
- Enter the new Run Control ID. For this example, it is called SPEND_ACCT_CALC.
- If there is an existing run control ID, select it from the search list.
- For a new value, select the Add button.

- The Spending Account Calculation page displays.
- Enter the desired information into the Company field. This example uses Company 140.
- Enter the desired information into the Pay Period End Date field. For this example, 11/30/21.
You may use the look-up tool (magnifying glass icon) to select the appropriate pay period. - Select the Run button.

- The Process Scheduler Request page displays.
- Verify the Select button is enabled for the CTC_FSA_AE process.
- Select the OK button.

- The Spending Account Calculation page displays.
- Make note of the Process Instance number.
- Select the Process Monitor link.

- The Process Monitor page displays.
- Select the Refresh button until the Run Status is Success for the Instance number.
- Select the Details link and then select the View Log/Trace link to review the log file.
- Two log files are generated:
AE_CTC_FSA_AE_(process instance number).log
SPENDING_ACCOUNT_CALC_(process instance number).log - If there are any errors in the log file, inform the HCM Support Team.
- Two log files are generated:

- The procedure to run the Spending Account Calculation process is complete.
- End of procedure.
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