Adjusting Year-to-Date Check Balances

Purpose:  Use this document as a reference to adjust an employee's year-to-date balances.

Audience:  Payroll Specialists.

You must have at least one of these local college managed security roles:

  • ZC Payroll Data Maintenance
  • ZZ Payroll Data Maintenance

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

Adjust Year-to-Date Check Balances

Navigation:  Payroll for North America > Periodic Payroll Events USA > Balance Adjustments > Check Year-to-Date 

  1. The Check Year-to-Date search page displays.
  2. Enter the desired information into the Empl ID field.
  3. Select the Search button.
  4. The Check Year-to-Date page displays.

Adjust Check YTD Balance 1 Tab

The Adjust Check YTD Balance 1 page enables a user to identify the company, balance ID, year, and period for which a user adjusts an employee's year-to-date check balances.

  1. The Adjust Check YTD Balance 1 page displays.
  2. Enter the desired information into the Company field.
  3. Select the Balance ID. Identify the type of balance being adjusted, such as calendar year, fiscal year, and so forth. Enter the desired information into the Balance ID field.
  4. Select the Year field. In the Year field, specify which calendar year adjustment this adjustment is for.
  5. Select in the Period field. Identify the Period within the Balance ID that is to be adjusted.  For example, if the calendar year and the fiscal year span difference time periods, September would be period 9 for the calendar year and could be period 1 for the fiscal year - Enter the desired information into the Period field.
  6. Select the Reason for Adjustment field - Enter the desired information into the Reason for Adjustment field.
  7. Select the Save button.
Adjust Check YTD Balance 1 tab

Adjust Check YTD Balance 2 Tab

Use the Adjust Check YTD Balance 2 page to review and change the employee's YTD check balances.

  1. When a user saves the Adjust Check YTD Balance 1 page, the system automatically redirects you to the Adjust Check YTD Balance 2 page.  
  2. Enter the desired information into the Adjustment Year-to-Date field.
  3. Select the Save button.
Adjust Check YTD Balance 2 tab

Video Tutorial

The video below demonstrates the process actions described in the steps listed above. There is no audio included with this video. Select the play button to start the video.

Video Tutorial via Panopto

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