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9.2 Creating a Paysheet Manually

Purpose: Use this document as a reference for manually creating a paysheet for an employee's job record in ctcLink.

Audience: Payroll Administrators.

You must have at least one of these local college managed security roles:

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

Navigation: Payroll for North America > Payroll Processing USA > Update Paysheets > By Paysheet

The By Paysheet search page displays.
Select the Add a New Value tab.
Enter a value in the Company field.
Enter Pay Group data.
Enter the Pay Period End Date.
If the paysheet will be used to process a manual check, then the Off Cycle? checkbox needs to be selected.
Enter a high number (ex. 8000) in the Page Nbr field. (Consult local business processes for the appropriate range of numbers).
Select the Add button.
The By Paysheet page displays.
Enter the employee's Empl ID.
Enter the employee's Empl Record number.
Select the OK to Pay checkbox.
If the paysheet will be used to process a manual check, select the Manual Check checkbox.

Once you select the Manual Check checkbox, the following fields open for entry of valid values:
- Enter the appropriate check number in the Check Number field.
- Enter the check date in the Check Date field.
- Enter the total gross pay amount in the Total Gross field.
- Enter the net pay amount in the Net Pay field.
Select the Save button.

You can access the paysheet via By Payline Security to view and/or make updates as needed.

Navigation: Payroll for North America > Payroll Processing USA > Update Paysheets > By Payline Security

The process to create manually a paysheet is now complete.