9.2 Sick Leave Buyout (Business & Functional Overview)
Business Requirements and Functional Overview
The current sick Leave buyout is primarily a manual activity, where the HR Administrators just run the report to fetch the Sick Leave buyout data. The end to end Sick leave buyout business process was not done as part of the First Link deployment cycle. It is a very critical annual activity and so the colleges have requested it to be delivered in the PeopleSoft ctcLink system.
You must have at least one of these local college managed security roles:
- ZZ Former Employee
- ZZ PeopleSoft User
If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.
HIGH LEVEL DESCRIPTION OF THE FUNCTIONALITY
The SM-054 Sick Leave Buyout enhancements provides the features needed to satisfy the following basic business needs.
- Allow employees to view and give their consent on the annual year end sick leave buyout amount and quantity that they are eligible. Employees will be able to view their sick Leave buyout information using the Employee Self Service CTC Sick Leave Buyout Consent Fluid page
- Allow Leave Administrators to do the following:
- Run the process to Load Sick Leave buyout data for eligible Employees.
- Open and Close the Sick Leave Buyout Consent Form for Employees.
- Allow Leave Administrators to modify and maintain the sick leave buyout data. They can also update the consent column on behalf of the employee.
- Run the process “Sick Leave Buyout Payroll Load” to load the Sick leave buyout data for Consented employees to Payroll. This is to pay the sick leave buyout amount to the employees along with the next payroll run.
- Run the process “Sick Leave Buyout Absence Load” to load the Sick leave buyout data for Consented employees to Absence. This is to reduce the balances for the Sick Leave which has been paid out.
Process Flow Diagram
Related Documents
Remediation ticket 20531.
Current Functionality
The delivered Sick Leave Buyout Functionality does not have the Employee Self service consent form functionality and it is a Report which is run the administrator and then the user has to make manual entry in Absence and Payroll.
Proposed New Functionality
CTC Sick Leave Buyout Consent
Navigation: Employee Self Service (Homepage) > Payroll (Tile) > CTC Sick Leave Buyout Consent
- The Payroll page displays.
- Select the CTC Sick Leave Buyout Consent heading from the left side navigation.
- The CTC Sick Leave Buyout Consent page displays to the right.
- The employees should be able to see the following data points:
- Time Available
- Time Payable
- Hourly Rate
- Leave Buyout Amount
- Consent checkbox
Process: Sick Leave Buyout Load
You must have at least one of these local college managed security roles:
- ZZ Payroll Sick Leave Buyout
If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.
Navigation: NavBar > Navigator > Payroll for North America > CTC Custom > CTC Processes > Sick Leave Buyout Load
- The Sick Leave Buyout Loadprocess should have Run control page. The custom Sick leave Buyout Load process page should have the Process Request Parameters:
- Company
- Calendar Year
Process: Sick Leave Buyout Payroll Load
Navigation: NavBar > Navigator > Payroll for North America > CTC Custom > CTC Processes > Sick Leave Buyout Payroll Load
- The Sick Leave Buyout Payroll Load process should have Run control page. The custom Sick leave Buyout payroll Load process page should have the Process Request Parameters:
- Company
- Calendar Year
- Pay End Date
Process: Sick Leave Buyout Absence Load
Navigation: NavBar > Navigator > Payroll for North America > CTC Custom > CTC Processes > Sick Leave Buyout Absence Load
- The Sick Leave Buyout Payroll Load process should have Run control page. The custom Sick leave Buyout payroll Load process page should have the Process Request Parameters:
- Company
- Calendar Year
- Calendar ID
- Create Report Only (Used for audit purpose)
Process: Sick Leave Buyout Detail
Navigation: NavBar > Navigator > Payroll for North America > CTC Custom > Sick Leave Buyout Detail
- The Sick Leave Buyout Detail page should have a search page with the following fields.
- Company
- Year
- Description
- The Sick Leave Buyout Detail page should have the following columns as shown in the screenshot below. The page should give the Leave administrator to manage and approve the sick Leave buyout data.
- The process to review the Sick Leave Buyout is now complete.
- End of procedure.
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