Printing Direct Deposit Advices

Purpose:  Use this document as a reference to print direct deposit advices using ctcLink.

Audience: Payroll Specialists.

You must have at least one of these local college managed security roles:

  • <there are no college-assignable roles>

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

The Payroll Advice Print - U.S. report (DDP003) is a sample format for printing advices. After you run Pay Confirmation, use the Print Advice Forms page to run the report for that pay run.

The printed information on the advice form comes from Pay Group Table pages (Check Distribution and Check Sequencing pages) and employee Payroll Options 1 and 2  pages. Use these pages to control the sorting and sequencing of your direct deposit advices, and to specify the address to print on the advice form.

The Payroll Advice Print - U.S. SQR process suppresses the current hours and rate information from printing when you distribute salaried employees’ standard hours to earnings codes other than the regular earnings code defined in the Pay Group table. 

To suppress the printing of an employee's direct deposit advice form, select the Suppress DDP Advice Print option on the employee’s Request Direct Deposit page.

Print Direct Deposit Advices

Navigation: Payroll for North America > Payroll Processing USA > Create Direct Deposits > Create PDF Advice Forms

  1. The Create PDF Advice Forms run control search page displays.  
  2. If you have run this process or report in the past, select the Find an Existing Value tab to enter an existing Run Control ID and select the Search button. If this is the first time running this process or report, select the Add a New Value tab to create a new Run Control ID and select the Add button. 
    • NOTE: It is important to note that Run Control IDs cannot be deleted. Do not include spaces in your Run Control. We encourage the Run Control ID to have the same process naming convention but unique to the step; because of this, including your institution code and a short process description in the Run Control ID is recommended--e.g., WA220_ADM_FYR_5 (Institution, Admissions Letter, Summer, FYR Admit Type).
  3. The Create PDF Advice Forms page displays.
  4. Enter the request parameters.  These parameters will be used to define the processing rules and data to be included when the process is run.
  5. Enter the desired information in the Pay Run ID field.
  6. Select the Run button.
  7. The Process Scheduler Request page displays.
  8. Please refer to the Process Schedule Request steps to complete process.
Create PDF advice forms page