Running the DDP Transmittal File

Purpose:  Use this document as a reference for running the DDP Transmittal File using ctcLink.

Audience:  Payroll Administrators.

Run the Create Direct Deposit Transmit process (DDP001) to create an electronic transmittal file used to transfer payroll funds directly into an employee's bank account. The file contains direct deposit records for each company and bank/branch combination within the pay run ID. The direct payment routing numbers generated by the program are formatted according to the routing format that you specify on the Source Bank Accounts page.  Use the Create Direct Deposit File page to run the process. 

The report shows the transaction file that is generated, including the direct payment routing numbers that are used to directly deposit employee paychecks, employee name, and all the other information that the system needs to complete direct deposits of payroll funds. 

You must have at least one of these local college managed security roles:

  • <there are no college-assignable roles>

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

Run the DDP Transmittal File

Navigation:  Payroll for North America > Payroll Processing USA > Create Direct Deposits > Create Direct Deposit File

  1. The Create Direct Deposit File run control search page displays.
  2. If you have run this process or report in the past, select the Find an Existing Value tab to enter an existing Run Control ID and select the Search button. If this is the first time running this process or report, select the Add a New Value tab to create a new Run Control ID and select the Add button. 
    • NOTE: It is important to note that Run Control IDs cannot be deleted. Do not include spaces in your Run Control. We encourage the Run Control ID to have the same process naming convention but unique to the step; because of this, including your institution code and a short process description in the Run Control ID is recommended--e.g., WA220_ADM_FYR_5 (Institution, Admissions Letter, Summer, FYR Admit Type).
  3. The Create Direct Deposit File page displays.
  4. Use the Create Direct Deposit File page to enter the request parameters.  These parameters will be used the define the processing rules and data to be included when the process is run.
  5. Select the Pay Run ID field - enter the desired information into the Pay Run ID field.
  6. Select the Run button.
Create Direct Deposit File
  1. The Process Scheduler Request page displays.
  2. Please refer to the Process Schedule Request steps for further instructions.
  3. When the report runs successfully, a user can navigate to Report Manager by selecting the Go back to Create direct Deposit File link to view the report.
  4. Please refer to the Report Manager steps for further instructions.