9.2 Running the Pay Calculation Process (PreCalc) Using Consolidated PS Job

Purpose: Use this document as a reference for how to run the preliminary pay calculation using the consolidated payroll process (PS Job) in ctcLink.

Audience: Payroll Administrators

You must have at least one of these local college managed security roles:

  • ZZ Payroll Processing

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

Use the Calculate Payroll page to enter the request parameters. These parameters will be used to define the processing rules and data to be included when the process is run.

By running the ctcLink First Pre Calc PS Job, the following processes are run:

  1. PSPPYRUN  - Calculate Payroll
  2. CTC_MEDAD_AE  - Medical Aid Maximum
  3. CTC_UNIONCAP  - Union Dues Monthly Maximum
  4. CTC_FSA_AE  - Spending Account Calculation
  5. CTC_HCAAC_- AE  Create HCA Avg Cost Paysheets
  6. CTC_PJOB_AE  - Primary Job Flag Update
  7. CTC_PPAY_DED  - Create PrePay Deduction Process

NOTE: If one of the processes happens to run to No Success, the remaining processes following the stop are not run.

Run the Pay Calculation Process using the PS Job

Navigation:  NavBar > Navigator > Payroll for North America > Payroll Processing USA > Produce Payroll > Calculate Payroll

  1. The Calculate Payroll search page displays.
  2. Select the Add a New Value tab.
  3. Enter the desired information into the Run Control ID field.
  4. Select the Add button.
Add a New Value Tab
  1. The Calculate Payroll page displays.
  2. Enter the desired information into the Pay Run ID field.  If you do not know the correct code, you may use the look-up tool (magnifying glass icon) to find it.
  3. Select the On or Off Cycle list and choose the On-Cycle Checks item from the drop-down menu.
  4. Be sure the Preliminary Calculation Run box is selected.
  5. Select the (Re)Calculate All Checks box.
  6. Click the Run button.
Calculate Payroll Detail Entry Page
  1. The Process Scheduler Request page displays.
  2. In the Process List, there are three choices: the first two are Process Type = PS Job; the third is a COBOL SQL (original calculate pay process)
    The processes are in this order:
    ctcLink Final Calc Jobs - PS Job to run the Calculate Payroll (in Final mode) and Payroll Hours Adjustment processes.
    ctcLink First Pre Calc - PS Job to run the Calculate Payroll (in preliminary mode) and other payroll processes.
    Calculate Pay - To run the delivered individual Calculate Payroll process only.
  3. To view the processes in the consolidated PS Job, select the link: ctcLink First Pre Calc.
  4. The Job Detail page displays. The list shows all of the individual processes that are run in the Job.
  5. Review the list and click the OK button.
Job Detail Page listing all of the processes that are run in the job
  1. The Process Scheduler Request page displays.
  2. Select the check box for the ctcLink First Pre Calc PS Job.
  3. Click the OK button to initiate the process.
  1. The Calculate Payroll page is updated and displays.
  2. Make note of the Process Instance number.
  3. Select the Process Monitor link.
Process Instance Number
  1. The Process Monitor page displays.
  2. Select the Refresh button until the Run Status is Success.
  3. Notice the Process Name PRECALC becomes a link for the PS Job.
    Click the PRECALC link.
Process List Page
  1. The Process Detail displays.
  2. The detail lists all of the individual processes and their run status.
    NOTE: if one of the processes in Job fail, the job stops there. Review the logs and errors why it failed.
  3. To view the individual log files, select the process link. For example, PSPPYRUN.

 

  1. The next level Process Detail page displays.
  2. Click the View Log/Trace link
  1. The View Log/Trace page displays.
  2. In the File List, select the log file to view.
  1. The log file displays in a new tab.

 

  1. The process to run the preliminary pay calculation is now complete.
  2. End of procedure.

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