9.2 Automated Sick Leave Buyout

Purpose:  Use this document to manually process sick leave buyout for Absence in ctcLink.

Audience:  Absence Management Administrators/Payroll/HR Administrators.

You must have at least one of these local college managed security roles:

  • ZZ Payroll Sick Leave Buyout

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

Sick leave buyout is a 5 step process: 

1. Sick Leave Buyout Staging Load

2. Reviewing Sick leave buyout Data

3. CTC sick leave buyout Consent (Employee)

4. Sick Leave Buyout Payroll Load

5. Sick Leave Buyout Absence Load

Automated Sick Leave Buyout

Sick Leave Buyout Staging Load

Navigation: NavBar > Navigator > Payroll for North America > CTC Custom > CTC Processes > Sick Leave Buyout Staging Load

  1. The Sick Leave Buyout Load run control search page displays.
  2. Select the Add New Value tab.
  3. Enter the Run Control ID.
  4. Select the Add button. 
Add a new value tab
  1. The Sick Leave Buyout Load page displays.
  2. Enter the Company ID.
  3. Enter the Calendar Year. 
  4. Select Run. 
Process Request Parameters page
  1. The Process Scheduler Request page displays.
  2. Select the OK button.
Process Scheduler Request page
  1. The Sick Leave Buyout Load page displays.
  2. Select the Process Monitor link. 
  3. The Process Monitor page displays.
  4. Review the Process Run Status (It should reflect "Success" and "Posted" when complete). 
Process List
Sick Leave Buyout Details Review

Navigation: NavBar > Navigator > Payroll for North America > CTC Custom > Sick Leave Buyout Detail

  1. The Sick Leave Buyout Detail search page displays.
  2. Enter the Company.
  3. Enter the Year.
  4. Select the Search button.
  5. Select the Company from the search results.
Find an Existing Value tab
  1. The Sick Leave Buyout Detail page displays.
  2. By default, the system checks the Disable Employee Consent Box.
  3. Review the Employee data.
  4. System allows administrator to edit the Time Available, Hourly Rate and Leave Buyout Amounts.
  5. Note:  For PTF, hourly rates needs to be updated manually based on the FWL hourly rate.
  6. After reviewing and editing the data, select Save.
  7. Uncheck the Disable Employee Consent box - This will allow employees to view the Time Available, Time Payable, Hourly Rate and Leave Buyout Amounts in the CTC Sick Leave Buyout Consent.
Sick Leave Buyout Detail page
Sick Leave Buyout Payroll Load

You must have at least one of these local college managed security roles:

  • ZZ Payroll Sick Leave Buyout

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

Navigation: NavBar > Navigator > Payroll for North America > CTC Custom > CTC Processes > Sick Leave Buyout Payroll Load

  1. The Sick Leave Buyout Payroll Load run control search page displays.
  2. Select the Add a New Value tab.
  3. Enter a Run Control ID.
  4. Select the Add button.
Add a New Value tab
  1. Sick Leave Buyout Payroll Load data page displays.
  2. Enter the:
    1. Company
    2. Calendar Year
    3. Pay End Date (Pay period end date should be sick leave buyout processing pay period end date).
  3. Select Run.
Process Request Parameter page
  1. The Process Scheduler Request page displays.
  2. Select OK.
  3. The Sick Leave Buyout Payroll Load page displays.
  4. Select the Process Monitor link.
  5. The Process Monitor page displays.
  6. Review the process Run Status - Run Status should run to Success and the Distribution Status should run to Posted.
Paysheet Holding Update page
  1. Review the PSHUP file (Paysheet Holding Update Data).  
    • Navigation: NavBar > Navigator > Payroll for North America > CTC Custom > Paysheet Holding Update
Paysheet Holding Update page
  1. Complete the Payroll Confirmation Process.
Sick Leave Buyout Absence Load

You must have at least one of these local college managed security roles:

  • ZZ Payroll Sick Leave Buyout

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

Navigation: NavBar > Navigator > Payroll for North America > CTC Custom > CTC Processes > Sick Leave Buyout Absence Load

  1. The Sick Leave Buyout Absence Load run control search page displays.
  2. Enter the Search Criteria.
  3. Select the Search button.
  4. The Sick Leave Buyout Absence Load page displays.
  5. Enter the following criteria:
    1. Company
    2. Calendar Year
    3. Calendar ID
  6. The Create Report Only check box is used for audit purposes.
  7. Select the Run button.
Process Request Parameters page
  1. The Process Scheduler Request page displays.
  2. Select OK.
  3. The Sick Leave Buyout Absence Load page displays.
  4. Select the Process Monitor link and check the Run Status and Distribution Status - Run Status should run to Success and Distribution Status should run to Posted.
  5. Select the Details link.
Process List tab and screen
  1. The Process Details page displays.
  2. Select the View Log/Trace link.
  3. The View Log/Trace pagelet displays.
  4. Select Sick Leave Buyout Absence.log file.
View Log Trace window
  1. The Process / Interface Log page displays.
  2. Review the Data Load details.
Report Example
  1. Validate the adjustment hours on the Absences page in the Balance Adjustments section.
    • Navigation:  NavBar > Navigator > Global Payroll & Absence Mgmt > Payee Data > Adjust Balances > Absences
  2. During the absence take, system will reduce the balance for the employee.
Balance Adjustments page
  1. End of the procedure.

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