Running the Year End Record Error Report (TAX910ER)

Purpose:  Use this document as a reference for how to run the TAX910ER Year End Record Error Report. This process reviews data loaded in the W-2 table and identifies record errors that need to be corrected. It produces the W-2 Record Error Report.

Audience:  Payroll Administrators.

You must have at least one of these local college managed security roles:

  • ZZ Payroll Data Maintenance

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

Running the Year End Record Error Report

Navigation:  Payroll for North America > U.S. Annual Processing > Audit and Error Reports > Year End Record Error

The Year End Record Error search page displays.

  1. Enter an existing Run Control ID or select the Add a New Value and create a new Run Control ID.
  2. Select the Add button. The Year End Record Error Report page displays.

Enter Process Request Parameters as appropriate.

  1. Update Status to VOID if Error - select this check box. Forms for non-employees or with negative amounts will automatically be voided.
  2. Processing Options - All Employees is selected by default.
  3. Processing Options - All Companies is selected by default. Change this to the Selected Companies option.
  4. Enter your Company code or select it from the Look Up icon.
  5. Select the Run button. The Process Scheduler Request page displays.
  6. Select the OK button. The Year End Record Error Report page displays.
  7. Select the Process Monitor link and make note of the Process Instance number.
  8. The Process Monitor page displays.
  9. From the Process List tab, select the Refresh button periodically until the Run Status field is Success and the Distribution Status field is Posted.
  10. Select Details to review Process Detail. The Process Detail page displays.  
  11. Select the View Log/Trace link. The View Log/Trace page displays.
  12. Select the applicable PDF file to review. The YE RECORD ERROR REPORT displays.
  13. Review the error listed. You can download or print the report from the icons on the right-side of the title bar.
  14. Correct the listed errors!

Process complete.


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