9.2 Generating the Advice Register

Purpose:  Use this document as a reference for generating the advice register in ctcLink.

Audience:  Payroll Administrators.

You must have at least one of these local college managed security roles:

  • ZZ Payroll Processing

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

Generating the Advice Register

Navigation:  NavBar > Navigator > Payroll for North America > Payroll Processing USA > Create Direct Deposits > Advice Register

  1. The Advice Register search page displays.
  2. Select the Add a New Value tab.
  3. Enter the new Run Control ID.
  4. Select the Add button.
Add a New Value tab
  1. The Direct Deposit Advice Register page displays.
  2. Enter the desired information into the Pay Run ID field.  You may use the look-up tool (magnifying glass icon) to select the correct ID.
  3. Select the On-Cycle radio button.
  4. Select the Run button.
Direct Deposit Advice Register
  1. The Process Scheduler Request page displays.
  2. The Process Type and Process Format fields should default; if you would like to change these you may select each list and choose the desired item(s) from the drop-down menu.
  3. Select the OK button.
Process Scheduler Request window
  1. The Direct Deposit Advice Register page displays.
  2. Make note of the Process Instance number.
  3. Select the Process Monitor link.
Direct Deposit Advice Register page
  1. The Process Monitor page displays.
  2. Select the Refresh button until the Run Status is Success and the Distribution Status is Posted.
  3. Select the Details link.
Process List tab
  1. The Process Detail page displays.
  2. Most of the items on the Process Detail page are display only; however, you can use some tools to modify the process run, as needed.
  3. Select the View Log/Trace link.
Process Detail page
  1. The View Log/Trace pagelet displays.
  2. To view the report, select the PDF link in the File List section.
View Log Trace page
  1. The report opens in a separate window.
  2. View results of the report, and close the window when finished.
Report Example
  1. The process to generate the advice register is now complete.


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