Process Requisition Approvals

Purpose: Use this document as a reference for processing requisition approvals in ctcLink.

Audience:  Requisition approvers.

You must have at least one of these local college managed security roles:

  • ZZ Requisition Approval

You must also set these User Preference Definitions:

If you need assistance with the above security roles or User Preference Definitions, please contact your local college supervisor or IT Admin to request role access.

Process Requisition Approvals Using Classic Navigation

Navigation: Purchasing > Requisitions > Manage Requisition Approvals

  1. The Manage Requisition Approvals search page displays.
  2. Enter search criteria to identify your requisition. Select the Search button.
  3. The Requisitions section of the page populates.
Enter search criteria and select search
Process by Requisition ID
  1. Select the Req ID link to open the requisition summary on a new page.
Select the Req ID link
  1. The Requisition Summary page displays.
  2. Optional to view Header or Line Comments and Attachments by selecting the  corresponding side arrows.
  3. Add custom Approver Comments prior selecting the Action buttons:
    • Approve - select to approve the Requisition.
    • Deny - select to deny the Requisition.
    • More - depending upon your colleges AWE flow, select to view additional buttons to Pushback or Hold the Requisition.
Review Header or Link details. Select Action.
  1. Upon selecting the Action button, the aligned Approve/Deny/Hold Comments box displays.
  2. Review or modify the Approver Comments and select the Submit button.
Review/Add Comments and select Submit
  1. The Approver Comments window disappears.
  2. The Requisition page displays the outcome of your action.
  3. Optional to select the Approval Chain link to review the approval work flow.
  4. Select the Manage Requisition Approvals back button to return to the Manage Requisition Approvals main page.
Optional to review Approval Chain
  1. Section complete.
Process by Requisition Summary Results
  1. You can also process Requisition IDs from the main page. Selecting the Requisition ID side arrow icon to expand.
  2. Review summary details. Note the Expand All and Collapse All action arrows.
Select the requisition ID side button icon
  1. Use the Action drop down arrow functions to select the Action (Approve, Deny, Hold, Pending) and then select the Submit button.
Select actions and then submit
  1. Section complete.

Processing Requisition Approvals Using Fluid Tiles

Navigation: Fluid > Approvals Tile

  1. The Pending Approvals page displays.
  2. On the left hand side of the page, select Requisition to populate the Requisition pending approval results.
  3. To review a Requisition ID detail, select the right arrow icon to navigate to the Requisition Summary page.

For steps to drill into the Requisition Summary page to review details and attachments, follow the above steps under Process by Requisition ID.

To view REQ ID details select the side arrow icon
  1. From the Fluid Pending Approvals page, select the Requisition check box, add Approver Comments, then select the Process Action (Approve, Deny, More) button.
Select Requisition, add comments, and select Approve
  1. Section complete.

Video Tutorial

The video below demonstrates the process actions described in steps listed above.  There is no audio included with this video.  Select the play button to start the video.

Video Tutorial via Panopto

View the link to Process Requisition Approvals. This link will open in a new tab/window.


Don Denney

Does the ZZ Requisition Approval role need route control added?

Karen Ebert

Hi Don,

Thanks for your inquiry. The ZZ Requisition Approval role just grants access to the appropriate pages. No route control profile is not needed for that role.


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