Viewing Purchase Orders

Purpose:  Use this document to view purchase orders in ctcLink.

Audience:  Purchasing Staff.

You must have at least one of these local college managed security roles:

  • ZD Accounts Payable Inquiry
  • ZD Purchasing Inquiry
  • ZZ Purchase Order Processing

You must also set these User Preference Definitions:

If you need assistance with the above security roles or User Preference Definitions, please contact your local college supervisor or IT Admin to request role access.

View Purchase Orders

Navigation: Purchasing > Purchase Orders > Review PO Information > Purchase Orders

  1. The Purchase Order Inquiry search page displays. Enter valid field values for:
    1. Business Unit.
    2. PO ID.
    3. Supplier Name or Buyer Name (if known) or optional to enter additional criteria to refine search results.
  2. Select the Search button.
  3. The Purchase Order Inquiry page appears with PO Header and PO Line information. Links and icons are available with content in blue type (hover over the following words to view the link) to view detailed information.
  4. Select the various links to review details in the Header section such as:
    • Supplier Details link - view Location and Supplier address.
    • Header Details link - view the PO Header Details.
    • Header Comments link - view comments and attachments.
  5. Select the various links/icons to review details in the Lines section such as:
    • Lines Details icon - view the Details for Line(s) window.
    • Schedule Details icon - view the schedules and select the Accounting Distribution icon to review the ChartStrings.
    • Approvals link - view the status of the approval workflow.
Purchase order inquiry page
  1. Process complete.

Video Tutorial

The video below demonstrates the process actions described in the steps listed above. There is no audio included with this video. Select the play button to start the video.

Video Tutorial Via Panopto

View the external link to Viewing Purchase Orders. This link will open in a new tab/window.


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