Search for an Existing PCard Transaction
Purpose: Use this document as a reference for how to search for an existing procurement card transaction in ctcLink.
Audience: Purchasing staff and Cardholders.
You must have at least one of these local college managed security roles:
- CC_ADMINISTRATOR
- CC_APPROVER
- CC_RECONCILER
- CC_REVIEWER
- CC_USER_PO
- CC_USER_REQ
- ZZ Procurement Card Processing
If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.
Search for an Existing PCard Transaction
Navigation: Purchasing > Procurement Cards > Reconcile > Reconcile PCard Statement
- The Reconcile Statement Search page displays.
- Enter Transaction Date or date range. Optional to use additional criteria to refine search, such as:
- Enter or lookup Employee ID.
- Enter or lookup Name.
- Card Number.
- Billing Date.
- Budget Status.
- Select the Search button.
The Rows Per Page default is 100 lines or rows. Optional to override to a larger number of results.
- The Procurement Card Transactions page displays. Use the scroll bar to scroll to the right of the page to view information.
Use the Procurement Card Transactions page to review, manage, and approve procurement card transactions loaded by the Load Statement process. You can view all of the procurement card transactions that you have been granted authority to access on the Cardholder Profile - Card Data: Assign Proxies page.
- Select the Billing tab. Use the Description field to review additional information about the goods purchased, if needed.
- The Billing Amount field displays the amount billed on the statement line.
- Select the Transaction tab.
- Select the line details icon to view the details of the transaction - Scroll through all the tabs to view level 3 data, if needed.
- Select the Return button to close the ProCard details window.
OR select a transaction line checkbox and then select the Purchasing Details link to open the ProCard Purchase Order details window.
- Select the Comments bubble icon to open the ProCard Comments window. View comment text that remains with the associated procurement card transaction line.
- Within the ProCard Comments window, use the Associated Document section to view/attach attachments, backup, and/or supporting documents.
- Select the OK button to close the ProCard Comments window.
Comment bubbles that are 'blank' or do not have writing inside it will have no comments. The example below is a comment bubble that contains comments.
- Select the Distribution icon to view accounting distributions or override defaults for a statement line. The Chartfields tab provides the ChartString details.
- From the Distributions section, optional to view additional information:
- Details/Tax tab - Review the tax information associated with this transaction.
- Asset Information tab - Review details if a P-Card was used to purchase an asset.
- Statuses tab - Review the ChartField and Budget Status.
- Select the OK button to close the ProCard Account Distribution window.
To begin a new search or change the search criteria, select the Search link to open the ProCard Recon Workbench window.
Video Tutorial
The video below demonstrates the process actions described in the steps listed above. There is no audio included with this video. Select the play button to start the video.
View Tutorial via Panopto
View the external link to Search for an Existing PCard Transaction. This link will open in a new tab/window.
0 Comments
Add your comment