Search for an Existing Purchase Order

Purpose:  Use this document as a reference for searching for purchase orders in ctcLink.

Audience:  Purchasing and departmental staff

You must have at least one of these local college managed security roles:

  • ZD Accounts Payable Inquiry
  • ZD Purchasing Inquiry
  • ZZ Purchase Order Entry
  • ZZ Purchasing Approval

You must also set these User Preference Definitions:

If you need assistance with the above security roles or User Preference Definitions, please contact your local college supervisor or IT Admin to request role access.

Search for an Existing Purchase Order

Navigation: Purchasing > Purchase Orders > Add/Update POs

  1. The Purchase Order page displays.
  2. Select the Find an Existing Value tab.
  3. Enter Business Unit.
  4. Enter additional Search Criteria to identify your purchase order.
  5. Select the Search button.
  6. The Maintain Purchase Order page displays.
  7. Use the page to create, review or update an existing purchase order.
  8. If you alter an existing purchase order, please remember to select the Save button.
Maintain Purchase Order page

If you do not have access to update POs, the system will default to the Purchase Order Inquiry page. A warning message displays. Select the OK button to return to the Purchase Order Inquiry page.

Purchase Order Inquiry
  1. Process complete.

Video Tutorial

The video below demonstrates the process actions described in the steps listed above. There is no audio included with this video. Select the play button to start the video.

Video Tutorial Via Panopto

View the external link to Search for an Existing Purchase Order. This link will open in a new tab/window.


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